Construction Project Assistant

A commercial plumbing contractor serving the San Francisco Bay Area is seeking an experienced Virtual Construction Project Assistant to support their Project Managers with construction documentation, plan review, submittals, RFIs, project coordination, and document control.

This is not an entry-level administrative role. The ideal candidate has extensive commercial construction experience, understands the construction process, and can work independently with minimal supervision.

• Review architectural, plumbing, mechanical, structural, and civil drawings.

• Review specifications, schedules, and project requirements.

• Compare drawing revisions and identify changes using Bluebeam overlays.

• Perform quantity takeoffs and drawing markups.

• Prepare sketches, exhibits, hyperlinks, and bookmarks.

• Identify potential design conflicts and constructability issues.

• Manage drawings, specifications, correspondence, and project documentation in Procore.

• Maintain current drawing revisions and project logs.

• Track submittals, RFIs, meeting minutes, and action items.

• Keep project directories and records accurate and organized.

• Prepare plumbing equipment submittals and assemble product data.

• Submit and track documentation through Procore or GC platforms.

• Prepare and submit RFIs in coordination with Project Managers.

• Follow up with General Contractors and design teams on outstanding items.

• Maintain complete submittal and RFI logs.

• Organize project files and maintain accurate documentation.

• Track equipment procurement and long-lead materials.

• Assist with project closeout, warranties, and O&M manuals.

• Coordinate with Project Managers, General Contractors, architects, engineers, vendors, and suppliers.
• Monitor deadlines and proactively escalate issues requiring management attention.

• Bluebeam Revu

• Procore

• Microsoft Outlook

• Microsoft Excel

• Microsoft Word

• Adobe Acrobat

• Microsoft Teams or Zoom

• Autodesk Construction Cloud

• BuildingConnected

• PlanGrid

• SharePoint

• Dropbox

• Google Workspace

The successful candidate will:

• Keep project documentation accurate, current, and organized.

• Meet submittal deadlines and consistently follow up on outstanding RFIs.

• Maintain organized and up-to-date Procore project files.

• Identify drawing discrepancies before they impact construction.

• Proactively communicate deadlines, issues, and required actions.

• Provide reliable support that helps Project Managers successfully deliver commercial plumbing projects.

If you meet the requirements outlined above and are interested in this opportunity, please complete our quick application form by uploading your resume and submitting a short 1-minute introduction video.

In your video briefly share:

• Your professional background

• The types of work you specialize in

• Why this opportunity interests you

Intelus Agency will review applications and contact qualified candidates regarding next steps.