Affiliate Contractor - Senior Programme Associate (Grants Management) - Addis Ababa

Established in 1951, the International Organization for Migration (IOM) is the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society.

Under the overall supervision of the Senior Programme Officer (Protection) and the direct supervision of the Grants Management Officer, the incumbent will support the implementation of IOM Ethiopia’s Grants Mechanism and contribute to the effective management of grants provided to implementing partners across humanitarian, recovery, resilience, return and reintegration, and development programmes.

The incumbent will support the full grants lifecycle, including partner identification, due diligence, capacity assessment, grant implementation monitoring, compliance review, reporting, Return and Reintegration activities, partner capacity strengthening, risk monitoring, and documentation management. The position will serve as a focal point for day-to-day coordination with implementing partners and internal units, ensuring that grants are implemented in accordance with IOM policies, donor requirements, relevant internal instructions, and the Mission’s Grants Mechanism approach. The position will provide limited financial and budget-monitoring support while complementing, rather than duplicating, the functions assigned to grants finance personnel.

In particular, he/she will undertake the following responsibilities and accountabilities.

Responsibilities and Accountabilities

Grants Management, Partner Engagement and Compliance

1. Support implementation of the IOM Ethiopia Grants Mechanism, including grant planning, partner engagement, documentation, agreements, amendments, reporting and close-out processes.
2. Coordinate partner due diligence, capacity assessment and enhancement, risk classification, corrective action planning and maintenance of complete partner records and audit trails.
3. Monitor grants related partner implementation, milestones, compliance obligations and emerging risks, and follow up on delays, gaps, non-compliance or agreed corrective actions.
4. Support partner selection and grant review processes, including committee documentation, evaluation records and communication of follow-up requirements.

Monitoring, Reporting and Information Management
5. Maintain grant databases, trackers, reporting calendars, document registers and structured filing systems for effective portfolio oversight and institutional memory.
6. Compile and analyse partner and programme information, and prepare reports, dashboards, briefing notes, minutes, correspondence and statistical tables as required.
7. Track partner deliverables, narrative reports, supporting documentation and grant closure requirements, ensuring timely follow-up and retrievability of records.

• School diploma with six years of relevant experience; or,

• Bachelor’s degree in Political or Social Sciences, International Relations, Engineering, Architecture, Development Studies, Migration Studies, Human Rights, Law, Project Management or related fields from an accredited academic institution with four years of relevant professional experience.
  
  Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Experience in grants management, partner implementation, return and reintegration, community-based programming, or humanitarian/development programming.
• Experience supporting project management processes, including work planning, implementation tracking, coordination of deliverables, risk follow-up and reporting against agreed timelines and outputs.
• Experience supporting partner due diligence, capacity assessment, risk monitoring, compliance follow-up and corrective action processes.
• Experience monitoring programme and budget implementation, reviewing supporting documentation, conducting field monitoring and documenting findings.
• Experience coordinating with government authorities, NGOs, community-based organizations, United Nations agencies and other institutional partners in multicultural settings.
• Experience working with migrants, refugees, internally displaced persons, victims of trafficking or other vulnerable groups, preferably within an international organization, UN agency, NGO, donor-funded programme or government institution
   

• Strong interpersonal, communication, facilitation, networking and stakeholder-coordination skills.
• Good understanding of grants management, programme-cycle management, partner engagement, compliance and risk management principles.
• Ability to review programme and financial documentation, identify gaps or inconsistencies, and prepare clear analytical, reporting and briefing materials.
• Strong organizational, record-management and information-management skills, including use of databases, trackers and structured electronic filing systems.
• Good knowledge of Microsoft Office applications, particularly Word, Excel, PowerPoint, Teams and SharePoint/OneDrive.
• Ability to manage competing priorities, meet deadlines and work effectively in multicultural and field-based environments.

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Amharic is required (oral and written).

Working knowledge of other Ethiopia languages is an advantage.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies