Expedited VN : Information Management Officer (P)

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

This is an expedited recruitment process, open for applications from internal and internal-equivalent candidates only. 

The IOM Coordination Office for the North Pacific oversees regional operations and strategic initiatives across the North Pacific Islands, focusing on disaster resilience, infrastructure development, and humanitarian assistance. IOM is set to receive funding for a multi-year disaster readiness project named Compact of Free Association READY (COFA READY), covering the Federated States of Micronesia, Republic of Palau, and Republic of Marshall Islands. The project covers two components: Component 1:  Typhoon Sinlaku Reconstruction and  Component 2:  Disaster Readiness in ROP, FSM and RMI. IOM is therefore seeking to recruit a dedicated Programme Coordinator (READY) to oversee the Component 2 (Disaster Readiness) activities across RMI, FSM and Palau. The Programme Coordinator will also serve as the Programme Manager for the programme activities in FSM.

Under the overall supervision of the Chief of Mission and direct supervision of the Head of Programme, and in coordination with relevant units within the mission and Regional Office (RO), the Information Management Officer will support information management, data collection, data analysis and visualization activities for the public infrastructure and private housing reconstruction project in Chuuk to support programme reporting and information management for reconstruction and relief efforts.

1. →

   Maintain data management tools, including databases and applications, to support programme objectives across reconstruction, readiness and relief components.

2. →Collect, consolidate and maintain data from the field for all emergency response, preparedness, recovery, reconstruction, and readiness programmes. This includes maintaining efficient information flows and reporting mechanisms between the Information Management (IM) unit in Pohnpei and Sub-Offices in a timely manner. Compile, store, analyse, and distribute programme information to relevant stakeholders, maintaining hard-copy and electronic back-ups of programme-related documentation in accordance with IOM’s data protection policy 
3. →Train programme staff in proper inputting of data and utilization of these data management tools and applications to ensure quality data and efficient record keeping.
4. →Carry out registration activities for the demographic data of the affected populations and those receiving reconstruction and voucher support and update maps and matrices showing densities and programme coverage by activity and geographic area.
5. →Generate weekly, monthly, quarterly, and yearly project reports to IOM and donors focused on monitoring agreement targets, project performance, and other reports as required.
6. →Process requests for information from the national government, donors, and other stakeholders and provide progress updates as requested. 
7. →In close coordination with the Media and Communications Officer in Pohnpei, FSM, provide technical support for the development and implementation of communications plans that provide timely and accurate information to all relevant stakeholders.
8. →Assist in developing publishing materials and presentations, data visualizations and dashboard formats, including maps, statistics, online materials and information sheets, and provide technical support related to data presentation needs for reports, studies, publications and other written outputs.
9. →Research, analyse and evaluate applications related to information systems and new technologies and processes for disasters and complex emergencies by working closely with Information Management Consultants under the readiness component to support consistency across IOM information management systems, applications and the Disaster Risk Management Information Management System (DRMIMS) developed for the government. 
10. →Undertake regular travel outside the duty station to project areas to verify programme information and support reporting and monitoring activities.
11. →Comply with IOM policies and procedures, including prevention of sexual exploitation and abuse and promotion of a respectful work environment, to contribute to a healthy workplace.
12. →Perform such other duties as may be assigned.

• Master’s degree in Information Management, Geographic Information Systems, Archival, Information Science, Information Systems, Social Science, or related field from an accredited academic institution with two years of relevant work experience; or,
• University degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Experience in the areas of information management, monitoring and evaluation, and construction management in developing countries and/or other relevant areas;
• Experience in data collection, analysis, and presentation and in producing high-quality reports;
• Experience working with IOM and/or USG-funded projects is preferred; and,
• Experience in the Pacific region is an advantage.

• Strong ability to compile and holistically analyse diverse datasets and statistical information and present information in understandable tables, charts, graphs and reports;
• Excellent knowledge of MS Excel or MS Access (e.g., pivot tables and functions);
• High level of organizational skills;
• Established analytical and research skills within an information management context;
• Ability to show initiative, manage priorities, meet deadlines, and exercise discretion, confidentiality, and sound personal judgement;
• Good supervision, coordination, and information management skills;
• Good knowledge of the UN System, NGOs and other international organizations/institutions;
• Good communication, organizational and interpersonal relationship skills;
• Ability to meet deadlines and work under pressure with minimum supervision; and,
• Ability to maintain partnerships with development partners, government counterparts, UN agencies, local authorities and other relevant stakeholders.

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.