Resources Management Officer (P) - Call for Expression of Interest

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration.

Eligibility for this call for Expression of Interest (EOI) is limited to internal and external candidates who are currently part of the Pathways Pool. The selection for this assignment will be carried out through the Pathways Pool process.

Under the direct supervision of the Head of Resources Management (HoRM) in Pohnpnei, Federated States of Micronesia, and in close coordination with the Head of Sub-Office (HoSO) in Chuuk, the Resources Management Officer will be responsible and accountable for supervising and managing the budgetary, financial, human resources (HR) and other administrative functions of the Sub-Office in Chuuk and providing support in these areas to staff.

1. Monitor and oversee the financial management for all activities in the Sub-Office,  including the oversight of financial expenditures and accountability. In coordination with the HoRM, undertake financial analysis of all Sub-Office activities. 

2. Supervise the management of the treasury by forecasting cash flows according to Sub-Office activities in Chuuk. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.

3. Prepare programme and budget reports in accordance with IOM regulations and established procedures. Review monthly accounts of the Sub-Office.

4. Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures, and review the availability of funding for project-related expenditures to ensure compliance with budgetary requirements and established procedures. Take proactive action to prevent projects from going into deficit.

5. Assist the HoRM in the preparation of budgets for new projects and programmes.

6. Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the Sub-Office, namely in the areas of general administration, finance and human resources.

7. Maintain and further strengthen appropriate internal controls for the Sub-Office to safeguard the Organization’s assets, control cash, and prevent fraud.

8. Inspect payroll versus budgets and validate that salaries and personnel costs are correctly allocated to projects consistent with IOM projectization criteria.

9. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.

10. Manage the HR function and make recommendations on recruitment and personnel administration of staff in the Sub-Office. Correctly apply HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the HoRM.

11. Oversee the procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Sub-Office.

12. Assist in liaising with the Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs) (lease, construction, service and agreements with implementing partners (IPs)) before signature, and make sure IOM procedures are followed in the selection of partners and service providers.

13. Supervise and train local staff on IOM's administrative/financial policies and procedures.

14. Interpret and apply IOM's Human Resources and Financial policies, rules and regulations and Supply Chain Management rules, as well as standards and techniques, taking into account the activities of the Sub-Office in Chuuk; and ensure that local administrative procedures are in place and followed and are in accordance with these practices.

15. Liaise with internal and external stakeholders on financial, administrative and operational support matters as required.

16. Provide financial management support and advice to project managers to ensure compliance with IOM financial regulations, established procedures and donor requirements.

17. Advise programme managers and the HoSO on budgetary compliance and financial implications of programme implementation to ensure adherence to donor agreements and IOM regulations.

18. Perform such other relevant duties as may be assigned.

• Master’s degree in Finance, Accounting, Business Administration, Management, or a related field from an accredited academic institution with five years of relevant professional experience; or,

• Bachelor’s degree in the above fields with seven years of relevant professional experience.

• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Experience in Financial and Human Resources Management at the international level;

• Field experience, including coordination and cooperation with international institutions and coordination bodies;

• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises;

• Experience using corporate IT systems and software; and,

• Experience managing financial processes for donor-funded projects, including projects funded by the United States Department of State (US DOS), is an advantage.

• Knowledge of IOM/UN finance, supply chain and HR procedures and rules;

• Advanced knowledge of Microsoft Office, especially Excel;

• Knowledge of International Public Sector Accounting Standards (IPSAS); and,

• Knowledge of Enterprise Resource Planning (ERP) systems, such as Oracle is highly desirable.

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN languages (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

The eligibility criteria for expressing interest in roles covered by the Pathways Pool have been widened, as outlined in the Pathways Pool guidelines. 

• →Current staff members who are members of the Pathways Pool will now also be able to express interest in relevant roles at lower-level grade(s);
• →Current staff members who are not members of the Pathways Pool may also express interest in roles covered by the Pathways Pool if the positions they encumber are due to be abolished as part of structural adjustments and if they meet certain requirements (as per Pathways Pool guidelines section 4). However, they will have to undergo a Fast-Track Pathways Assessment if they are being considered for the role.

For any questions, please contact pathwayspool@iom.int. 

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. 

Appointment will be subject to all clearances, including medical and security, as well as accreditation and any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority and any forms of discrimination. IOM is committed to promote the protection and safeguarding of all children.

IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.

IOM does not charge any fees at any stage of the recruitment process—whether for application, interview, processing, training, or otherwise—and does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM WAVE system (for internal candidates, link here). The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.