Procurement Manager

The International Republican Institute (IRI) advances democracy and freedom. We link people with their governments, support politicians to be responsive to citizens, and motivate those citizens to engage in the political process.

At IRI, every employee plays a crucial role in advancing our mission across the globe. We’re looking for passionate individuals who embody our Core Values and are eager to contribute to our dynamic team. Our values include:

• Respect: We lead with trust, empathy, and dignity; empowering colleagues and partners.
• Teamwork: We collaborate across teams; solve problems together; are humble and ready to learn.
• Ownership: We take initiative; champion solutions; deliver results for IRI’s mission.
• Excellence through Execution: We balance thoughtfulness with timeliness; learn from results; prioritize progress over perfection.
• Transparency: We share information openly; give direct feedback; build trust through honest communication.
• Freedom: We are empowered to make decisions, try new approaches, and adapt as needed.

• Assist in the management of IRI's global procurement operations 
• Serve as the designee and act on behalf of the Director of Procurement as delegated 
• Review and approve procurement packages within delegated authority, including solicitations, evaluations, price reasonableness analyses, contracts, modifications, subawards and procurement memoranda 

• Provide technical guidance to headquarters and field office staff related to procurement planning, competition requirements, source selection, contract administration, and closeout 
• Review procurement exceptions, sole source justifications, and other non-standard actions and provide recommendations to the Procurement Lead 

• Train staff on procurement processes and serve as a resource as they develop procurement plans, scopes of work, solicitation documents, and evaluation criteria 

• Assist staff during proposal development and project startup by providing guidance on procurement planning and implementation strategies 
• Participate in project kickoff meetings, as assigned, to provide procurement guidance to support successful project implementation 

• Assist with development and implementation of procurement policies, procedures, templates, and guidance documents 
• Analyze existing procurement processes and recommend improvements to increase efficiency, consistency, and compliance
• Serve as a resource for staff in planning for the startup and closeout of programs

• Within a matrixed management environment, organize work, establish priorities, and determine resource requirements to support program and organizational needs 

• Monitor team workflow and assist in assigning and prioritizing procurement actions 

• Review staff work products and provide technical guidance, coaching, and mentoring 

• Assist with onboarding, training, and professional development of procurement staff 

• Ensure procurement activities comply with donor requirements, federal regulations, and IRI policies and procedures 

• Support internal reviews, donor monitoring visits, and external audits 

• Coordinate document collection, prepare responses, and assist with corrective action efforts related to procurement reviews and audits 

• Prepare management reports and analyses related to procurement operations, compliance, workload, and performance metrics 

• Identify operational and compliance risks and recommend corrective actions 
• Seek efficiency in IRI procurement processes, balancing compliance with effectiveness in executing IRI’s mission.

• Coordinate with Finance, Legal, Compliance, Project Delivery, and program teams on complex procurement matters 

• Performs other procurement and administrative duties as assigned or deemed necessary 

We seek a passionate, resourceful, and technically fluent individual with:

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, Public Administration, International Development, or a related field, or equivalent relevant experience 

• Minimum seven years of progressively responsible experience in procurement, contracts, grants, subawards, or related operational functions, preferably within a federally funded nonprofit, international development, or government contracting environment 

• Demonstrated experience reviewing and approving complex procurement actions and providing technical guidance to staff and stakeholders 

• Experience supervising staff, managing workloads, providing performance feedback, and supporting employee development preferred

• Strong knowledge of federal assistance regulations, including 2 CFR 200 procurement standards, cost principles, and subrecipient management requirements

• Working knowledge of contract administration, procurement planning, competition requirements, source selection methodologies, price reasonableness analysis, negotiation techniques, and procurement documentation standards 

• Demonstrated ability to interpret and apply donor requirements, organizational policies, and contractual terms to complex operational situations 

• Strong analytical and problem-solving skills with the ability to identify compliance risks, evaluate alternatives, and recommend practical solutions 

• Excellent written and verbal communication skills, including the ability to communicate complex procurement requirements to non-technical audiences 

• Demonstrated ability to manage multiple priorities, meet deadlines, and effectively operate in a fast-paced environment 

• Proven ability to build and maintain productive relationships with program teams, field offices, vendors, consultants, contractors, donors, and other stakeholders 

• Ability to exercise independent judgment, maintain confidentiality, and make sound decisions while balancing compliance requirements and operational needs

• Proficiency in Microsoft Office applications and experience using procurement, contract management, workflow, and financial management systems 

• Experience supporting audits, donor reviews, monitoring activities, or compliance assessments preferred 

• Experience working in international development, democracy assistance, foreign assistance, or other donor-funded environments preferred