Executive Support Specialist

United States·Washingtonmid

OperationsProject Manager

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Title: Executive Support SpecialistLocation: Washington Navy Yard, Washington, DC 20374Schedule: Full-time (40 hours/week), Monday–FridayPay: $40.00–$45.00/hourROLEKMRG,

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OperationsProject Manager

Title: Executive Support Specialist
Location: Washington Navy Yard, Washington, DC 20374
Schedule: Full-time (40 hours/week), Monday–Friday
Pay: $40.00–$45.00/hour

ROLE
KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring an Executive Support Specialist to support senior leaders of the U.S. Navy Strategic Systems Programs (SSP) at Washington Navy Yard. In this role, you will manage executive schedules, coordinate high-priority activities, prepare correspondence and briefings, maintain official records, and keep essential administrative workflows on track.

Applications will be reviewed as they are received. Apply today!

RESPONSIBILITIES

Manage SES leadership calendars, prioritize appointments, resolve scheduling conflicts, and update invitations
Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
Coordinate executive meetings, conference calls, video teleconferences, and related briefing materials
Attend meetings, prepare minutes, route documentation for approval, and follow up on action items
Prepare memoranda, formal correspondence, technical reports, and presentation materials under Navy standards
Gather information from multiple sources to prepare responses to external inquiries and leadership requests
Organize and maintain electronic and paper records, official documents, and branch archives
Track priority projects, deadlines, deliverables, and status updates to support executive decision-making
Prepare assigned technical documentation for branch-specific software and system designs
Develop administrative recommendations to help leadership advance program and project objectives
Coordinate across SSP branches to support clear communications and consistent administrative processes
Support day-to-day office needs, including supply requests, printer stations, and telephone rosters
Handle security-related information under SSP cybersecurity and security procedures; escort personnel when authorized
Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

REQUIRED BACKGROUND

Associate's degree or equivalent
At least 6 years of administrative experience, including prior support to SES or executive personnel
Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
Skill in preparing, formatting, processing, and maintaining official documents and records
Ability to manage appointments, executive calendars, and professional email correspondence
Ability to prepare clear, accurate written correspondence, reports, and presentation materials
Professional judgment, initiative, and discretion in handling administrative priorities
Ability to work independently and collaboratively while meeting strict deadlines

PREFERRED BACKGROUND

Bachelor's degree

SECURITY / ACCESS

Must be a U.S. citizen and able to obtain and maintain a SECRET security clearance

LOCATION

1250 10th Street SE, Suite 3600, Washington Navy Yard, DC 20374
Primarily on-site; telework or an alternative worksite requires prior Government approval

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.