Management Analyst II

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This is an exciting opportunity to join a dynamic team to support inclusive education for students with disabilities. It is a professional opportunity to work to assist with the implementation and oversight of state funds in the provision of preschool special education services throughout the state of Maine. The position works on the fiscal team of the Office of Special Services & Inclusive Education in the Department of Education. The position provides differentiated technical assistance and professional development to the field. Responsibilities include complex fiscal activities, summarizing findings, preparing reports, and recommending changes in organizational structures, programs, policies, procedures, or practices in administrative, financial, records, and information management systems.

• Plans and organizes studies of work and organizational problems including duplication, communication, information flow, inventory control, cost containment, and integrated service delivery in order to develop and maintain efficient and economical operations.
• Gathers and organizes information on problems, deficiencies, and resource waste in order to collect information for management analysis.
• Analyzes data gathered, develops information and documentation, and considers solutions or alternative methods of proceeding in order to recommend organizational and system changes and modifications.
• Installs new systems, confers with and trains agency staff, and conducts operational effectiveness reviews in order to ensure smooth system implementation and functioning.
• Develops and updates manuals in order to outline performance methods, organizational policies and procedures, and system operations.
• Implements, administers, and complies with human resource laws, policies, procedures, and practices, including: AA/EEO, recruitment, employment, performance appraisals, training, discipline, contract administration, and employee safety in order to ensure the fair and equal treatment of subordinate employees.

• Knowledge of the theories, principles, and practices of public administration, organization, work flow, personnel management, and financial procedures.
• Knowledge of data collection and interpretation methods and techniques.
• Knowledge of the organizational and staffing structures in state agencies and departments.
• Knowledge of human resources programs and services.
• Knowledge of methods and techniques of analysis, work simplification, and forms and records control.
• Knowledge of the methods and techniques of establishing work standards.
• Knowledge of information management systems.
• Ability to gather, assemble, calculate, and analyze facts and draw valid conclusions.
• Ability to analyze and interpret laws, rules, and regulations.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to develop recommendations for the revision or repeal of laws, rules, regulations, policies, and procedures; and the implementation of new systems and organizations.

• Knowledge of current developments in systems analysis and applications.
• Knowledge of methods and techniques of establishing work standards.
• Knowledge of information management systems.
• Ability to oversee, review, evaluate, and direct the work of others.

Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

Please submit a cover letter along with a current resume and three (3) professional references. 

In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.  

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. 

If you require a paper application, please download and print one HERE 

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