Event Operations Specialist, North America

Assist the Events Team planning and executing internal and external projects, corporate events and employee activations 

Oversee logistics for on-site event setup and support

Provide administrative support, including contracts, Certificates of Insurance (COIs), and expenses

Partner with the team to coordinate and facilitate facility requests and office repairs when needed

Maintain and distribute MG event calendars company-wide

Assist with budget tracking for events and projects

Assist with the swag program, including placing orders, design assistance and inventory

Source and onboard new vendors and event venues

Partner with Security, HR, Facilities, and the Corporate Events, WEX teams to initiate and maintain company-wide policies

Occasional travel required for events and project support

Work hours may vary on event needs, occasionally nights and weekends

Move, lift, carry, push, pull, and place objects weighing less than or equal to 30 pounds without assistance

Perform other reasonable job duties as requested

Prior experience in event coordination, workplace experience, or corporate event operations

Strong organizational skills and can manage multiple projects and vendors simultaneously

Experience with administrative processes such as contracts, COIs, and expense management

Ability to be a great team player and can also work independently

Budget tracking or basic financial acumen and are comfortable managing spend

Strong communication and relationship-management skills, and enjoy partnering across teams like HR, Security, and Facilities

A detail-oriented, resourceful mindset that thrives when solving tricky problems.

Proven ability to navigate fast-paced, high-touch environments with ease.