ADMINISTRATOR II

Introduction

\r\n\r\n\r\n\r\n\r\n\r\nThe Maryland State Retirement Agency is the administrator of the Maryland State Retirement and Pension System (“System”). The System is a defined benefit retirement system covering State and local government employees of Maryland. It’s composed of twelve (12) separate retirement and pension systems with over 50 different rule sets. The System has over 433,000 participants (customers), including 210,000 members who are actively employed and participating in the System, 179,000 payees who receive a monthly payment from the System, and 44,000 vested members who are no longer actively employed but have earned a benefit that will become payable at a future date.��\r\n\r\n\r\nLocated in Baltimore’s Central Business District, SRPS offers a purpose-driven workplace with modern amenities, including panoramic city and harbor views, renovated common areas, upgraded elevators, and an on-site caf�.�\r\n\r\n\r\nEmployees enjoy comprehensive state benefits including medical, dental, prescription coverage, generous paid leave, participation in the state pension system, and supplemental retirement savings options (401(k), 457(b), and more). Additional perks include an on-site fitness center with showers and lockers, 24/7 building security, and easy access to restaurants, shops, public transit, and major highways.�\r\n\r\n\r\nIf you're seeking a career with impact, stability, and a supportive environment, explore opportunities with MSRPS.�\r\n\r\n\r\n\r\n\r\n\r\nThis position is designated as telework‑eligible (hybrid) under the State of Maryland’s Telework Policy, after successfully completing the defined required training period.\r\n\r\n

GRADE

STD0017\r\n

LOCATION OF POSITION

\r\n120 East Baltimore Street��\r\n\r\n\r\nBaltimore, Maryland 21202��\r\n\r\n

Main Purpose of Job

The main purpose of this position is to reconcile payroll data elements (contribution amounts and hours) as reported by over 160 separate employers, to validation reports generated through the State Retirement Agency’s (SRA) automated system. Discrepancies are communicated to employers to facilitate resolution through corrective actions including but not limited to the preparation and submission of manual adjustment transactions.\r\nOther critical position functions include identifying discrepancies, resolving differences, and preparing corrective transactions for other Agency prepared non-payroll transactions processed through SRA validation programs. SRA automated processes necessitate a two-step approach whereby data is first processed through a validation program that performs data edits for subsequent continued processing through a separate update process that records (posts) the validation data to the SRA’s active master file used to maintain participant data for over 200,000 active member accounts. Performance of this reconciliation and error resolution process are required for all data validated through Agency programs for the purpose of ensuring the integrity of data updated to the SRA’s active master file.\r\nThe timely and accurate execution of these responsibilities in accordance with prescribed laws,\r\nregulations and procedures is an essential element in the Agency’s efforts to meet the objectives of our Mission Statement.\r\n\r\n\r\nThere are two available positions.�\r\n

POSITION DUTIES

\r\nThis position will be responsible for:\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nPayroll Validation Reports\r\n\r\n\r\nReconciles payroll validation reports generated through SRA automated systems of employer reported payroll data elements (contributions and hours); identifying discrepancies; communicating differences to employers and initiating corrective actions including but not limited to the preparation and submission of any necessary transactions within that week's payroll processing cycle, or to direct employers to make an adjustment in accordance with SRA payroll validation procedures. Performance of this function requires a thorough knowledge and understanding of standard accounting reconciliation conventions, applicable laws, regulations, policies, and procedures applicable to maintenance of employer payroll data on the SRA's active master file. Handle the daily reconciliation to the individual validation reports to ensure that employer payroll data contribution amounts are in agreement with cash remittance. Contact Payroll Reporting centers for correct adjustment reports or contribution discrepancies.�\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nPrepares Adjustments\r\n\r\n\r\nReview adjustment reports from employers and create current and prior period adjustment transactions to resolve outstanding issues and prepares adjustments to reenter Agency payroll transactions that did not pass SRA's program edits.\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nASF Reconciliation\r\n\r\n\r\nCompletes the Annuity Savings Fund (ASF) reconciliation. On a daily basis record and maintains a detailed historical file of outstanding cash shortages/overages for adjustments to reported payroll periods. The list must reconcile to the Annuity Savings Fund each day by system and by dollar amount. Reconcile the payroll and adjustment validations for each PRCJ320 report. On a monthly basis complete the ASF reconciliation to the General Ledger as well.\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nMiscellaneous Duties as Assigned\r\n\r\n\r\nPerforms other miscellaneous duties as directed by Division Management. Some of these duties include answering an employer hotline for employer questions and working with unit staff to meet deadlines in the absence of other employees. Overtime is a condition of employment.\r\n\r\n\r\n\r\n\r\n\r\nWork involves lifting of boxes and books used to maintain computer generated reports.\r\n\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. \r\nExperience: Five years of administrative staff or professional work. \r\nNotes: \r\n1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience. \r\n2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience. \r\n3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience. \r\n4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\nPlease note that your answers to the supplemental questionnaire must correspond to the information provided on your application to receive credit.\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nPreferred candidates will possess the following qualifications:�\r\n\r\n\r\n\r\n\r\n\r\n Two years of accounting experience, with at least one year focused on payroll accounting and/or benefits reconciliation;�\r\n Intermediate or above proficiency in data analysis, reconciliations, and journal entry preparation related to payroll and benefits;�\r\n Intermediate or above proficiency using Microsoft Office Suite;�\r\n Experience working independently, managing multiple priorities, and meeting deadlines in a fast-paced environment;�\r\n Strong analytical, problem-solving, and organizational skills with a high attention to detail;�\r\n Excellent communication and collaboration skills working with internal and external stakeholders.\r\n\r\n\r\n

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.\r\n

SELECTION PROCESS

\r\nPlease make sure that you provide sufficient information on your application to show that you meet the minimum for this recruitment.� All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.��\r\n\r\n\r\n\r\n\r\nSuccessful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. This list will be used by the hiring agency to select employees.�\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nFor education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.\r\n\r\n\r\n\r\n\r\n\r\nDue to the confidential nature of the work, selected candidates must undergo and pass a background check.\r\n\r\n

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.�\r\n

BENEFITS

\r\nSTATE OF MARYLAND BENEFITS\r\n\r\n\r\nAs an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.�\r\n\r\n\r\n\r\n Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).\r\n Annual Leave - ten (10) days of accumulated annual leave per year.\r\n Sick Leave - fifteen (15) days of accumulated sick leave per year.��\r\n Holidays - State employees also celebrate at least thirteen (13) holidays per year.��\r\n Pension - State employees earn credit towards a retirement pension.\r\n Positions may be eligible for telework.\r\n\r\n\r\n

FURTHER INSTRUCTIONS

\r\nThe online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:\r\n\r\n\r\nMaryland State Retirement and Pension Systems\r\n\r\n\r\nHuman Resources Section\r\n\r\n\r\n120 E. Baltimore Street\r\n\r\n\r\nBaltimore, MD 21202\r\n\r\n\r\nATTN: Ashley Lohr\r\n\r\n\r\nMust be postmarked by the closing date.\r\n\r\n\r\nEmail: alohr@sra.state.md.us\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nPLEASE DO NOT SUBMIT UNSOLICITED DOCUMENTATION\r\nThe resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.\r\n\r\n\r\n\r\n\r\n\r\n\r\nAs an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.\r\n\r\n\r\n\r\n\r\nPeople with disabilities and bilingual candidates are encouraged to apply.\r\n\r\n\r\n\r\n\r\nWe thank our Veterans for their service to our country.\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nTTY Users: call via Maryland Relay\r\n\r\n