Grants and Community Outreach Program Manager

United States·Huntsvillemid

OperationsProject Manager

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Quick Summary

Key Responsibilities

• Provide administrative support to faculty, principal investigators, and project teams in the preparation and submission of grant proposals.

Requirements Summary

• Assist principal investigators in the administration and coordination of awarded grants and contracts.• Monitor project timelines, reporting requirements, deliverables, and compliance obligations.

Technical Tools

OperationsProject Manager

The Grants and Community Outreach Program Manager provides comprehensive support for externally funded projects and community engagement initiatives within the College of Nursing. This position is responsible for coordinating pre-award and post-award grant activities, supporting faculty investigators, managing operational aspects of community outreach programs, fostering community partnerships, and overseeing program reporting and administrative functions. The position plays a key role in advancing the College's research, service, and community impact missions.

Duties/Responsibilities

Grant Management and Research Support
Pre-Award Grant Support:
• Provide administrative support to faculty, principal investigators, and project teams in the preparation and submission of grant proposals.
• Coordinate the collection and organization of proposal materials, including biosketches, letters of support, budgets, budget justifications, and sponsor-required documents.
• Maintain grant submission schedules and monitor proposal deadlines to ensure timely and compliant submissions.
• Facilitate communication among investigators, College leadership, university research administration offices, and external collaborators.
• Maintain proposal records and grant development documentation in accordance with institutional requirements.
Post-Award Grant Support:
• Assist principal investigators in the administration and coordination of awarded grants and contracts.
• Monitor project timelines, reporting requirements, deliverables, and compliance obligations.
• Coordinate the collection and organization of progress reports, evaluation data, performance metrics, and sponsor-required documentation.
• Maintain grant records and files in compliance with university, sponsor, and regulatory requirements.
• Organize project meetings, prepare materials, track action items, and support follow-up activities.
• Support communication among project stakeholders and assist with monitoring project implementation and progress.
Program Coordination and Community Engagement
Neighborhood Nursing Program Operations:
• Coordinate daily operations of the UAH Neighborhood Nursing Program, including project timelines, work plans, deliverables, event logistics, and community site activities.
• Maintain program calendars, databases, activity schedules, and project tracking systems.
• Prepare and organize program materials, workflows, meeting records, outreach resources, and operational documentation.
• Coordinate communication and scheduling for faculty, students, volunteers, community health workers, and community participants.
• Assist with onboarding, orientation, and training activities for students, volunteers, and outreach personnel.
• Ensure effective implementation of established program processes, community engagement strategies, and operational protocols.
Community Partnerships and Outreach:
• Support the development and maintenance of collaborative relationships with community organizations, healthcare providers, government agencies, schools, housing communities, faith-based organizations, and nonprofit partners.
• Coordinate community meetings, outreach events, health promotion activities, and engagement initiatives.
• Collaborate with the College of Nursing Marketing Team and University Marketing and Communications to develop outreach materials and communication strategies.
• Represent the College and provide administrative and logistical support at community events and partnership meetings.
• Assist with the coordination and maintenance of memoranda of understanding (MOUs), partnership agreements, and related documentation.
Data Management, Reporting, and Resource Coordination:
• Track program activities, participant engagement, health screenings, referrals, and key performance indicators using approved systems.
• Prepare routine reports, dashboards, summaries, and updates for internal and external stakeholders.
• Coordinate purchasing activities, inventory management, supply distribution, and resource requests.
• Assist in documenting program outcomes, community impact measures, and continuous quality improvement initiatives.

Minimum Requirements
• Bachelor's degree in public health, healthcare administration, nursing, business administration, education, social sciences, or a related field, or a combination of education and years of experience.
• 2 years of full-time verifiable work experience in program coordination, grant administration, project management, community outreach, or a related area.
• Demonstrated organizational, communication, and project management skills.
• Proficiency with Microsoft Office Suite and data tracking systems.
• Ability to manage multiple priorities, deadlines, and stakeholder relationships in a fast-paced environment.
• Strong organizational and administrative skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and collaboratively with diverse stakeholders.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Demonstrated ability to build and sustain community partnerships.

Preferred/Desired Qualifications
• Experience supporting grant-funded programs in higher education, healthcare, or nonprofit settings.
• Knowledge of federal, state, and private grant processes and reporting requirements.
• Experience coordinating community engagement or public health initiatives.
• Familiarity with university research administration systems and procedures.
• Experience developing reports, dashboards, and program evaluation documentation.