Accounts Payable and Receivable Specialist

At OurAssistants, we connect U.S.-based property management and HOA companies with highly skilled virtual professionals. We support financial operations, compliance, and community management teams by providing dependable, detail-oriented remote talent. Learn more at ourassistants.com.

We are seeking a detail-oriented Accounts Payable and Receivable Specialist with HOA experience to support financial operations for U.S.-based homeowners associations. This role is responsible for managing vendor payments, homeowner billing, collections tracking, and maintaining accurate financial records within the HOA management system.

The ideal candidate understands HOA accounting workflows, assessment billing cycles, and the importance of compliance and accuracy in community financials.

• Process vendor invoices accurately and ensure proper coding to correct GL accounts and associations.

• Verify approvals and schedule timely payments (check runs, ACH, or online payments).

• Reconcile vendor statements and resolve discrepancies.

• Maintain up-to-date vendor records including W-9s and insurance documentation.

• Assist with month-end close tasks related to payables.

• Manage homeowner assessment billing and special assessments.

• Post payments and update homeowner ledgers accurately.

• Monitor delinquent accounts and send reminders or notices as required.

• Coordinate with community managers regarding collections and payment plans.

• Prepare delinquency and AR aging reports for board review.

• Perform bank reconciliations and assist with balance sheet reconciliations.

• Maintain accurate financial documentation and audit trails.

• Generate financial summaries and reports as requested.

• Support annual audits and financial reviews.

• Ensure compliance with HOA governing documents and financial policies.

• Maintain organized digital records in shared systems.

• Follow established workflows and internal controls.

• Minimum 2 years of HOA accounting experience.

• Strong understanding of HOA assessment billing, payables, and collections processes.

• Experience using HOA/property management software such as Vantaca, AppFolio, CINC, Buildium, or similar.

• Proficiency in QuickBooks or other accounting systems.

• Strong attention to detail and reconciliation discipline.

• Excellent written and verbal communication skills.

• Ability to manage multiple associations and deadlines simultaneously.

• Must be currently residing in the Philippines or Latin America.

• Must have a stable internet connection and a remote-ready workstation.