Account Assistant

About People and Partners Group People & Partners Group (PPG) is a leading Pan-African executive search and strategic human capital partner, headquartered in Accra, Ghana. We excel in placing C-suite and senior leaders across Africa and beyond, with a 98% retention rate, 15-day completion timeline, access to 100K+ top talents, and 1-year+ free replacement guarantee. Our services include Executive Recruitment, Employer of Record (EOR) and HR Outsourcing, helping international organizations hire, pay, and manage talent compliantly across African markets without setting up local entities, alongside Payroll Management, Compensation Structuring, Performance Management, HR Audit, Salary Surveys, and Corporate Training. We serve multinationals and high-growth businesses, including Fortune 500 companies, across FMCG, Construction, Heavy Industry, Real Estate, Technology, Agriculture, Healthcare, and Manufacturing, expanding into key African markets, the UK, USA, and Middle East. Compliant with global best practices, we co-design agile frameworks to drive your success. Build Outstanding Teams with PPG. Join Africa's growth story. Job Overview This is a full-time, hybrid Account Assistant role based in Accra. The Account Assistant will support day-to-day accounting operations, including posting transactions, reconciling accounts, and maintaining accurate financial records. Responsibilities include managing petty cash, assisting with credit control activities such as following up on outstanding payments, and preparing basic financial reports and summaries for management review. The role also involves supporting payroll and invoicing processes, filing and organizing financial documentation, and collaborating with internal teams to resolve account queries. The Account Assistant will communicate with suppliers, clients, and colleagues to ensure timely processing of payments and receipts and adherence to company policies. Key Responsibilities Billing & Invoicing Generate and issue accurate client invoices in a timely manner Track billing milestones against contracts or project timelines Maintain and update billing records in Zoho Books (or similar accounting software) Credit Control & Receivables Monitor accounts receivable and track outstanding payments Follow up with clients on overdue accounts to ensure timely collections Reconcile payments received against invoices issued Financial Record-Keeping Maintain accurate and up-to-date financial records using cloud-based accounting software (Zoho Books, QuickBooks Online, Xero, or Sage) Support month-end and reporting processes with accurate transaction data Assist with basic bookkeeping tasks (data entry, expense tracking, filing) Stakeholder Communication Liaise with clients, suppliers, and internal teams to resolve billing or payment queries Provide regular updates to management on receivables status Coordinate with the finance/consulting team on invoicing schedules Administrative Support Assist with general accounting administrative duties as needed Support audits or financial reviews by organizing relevant documentation Ensure compliance with internal financial policies and procedures Draft and manage contracts for clients and staff File and track employee records Requirements Mininum 1 year experience in an accounting or finance support role. Diploma or degree in Accounting, Finance, Business Administration, or a related field. Strong foundation in bookkeeping, ledger management, and financial reporting. Experience with Zoho Books or similar cloud-based accounting software (e.g., QuickBooks Online, Xero, Sage Business Cloud Accounting). Experience generating accurate client invoices, tracking billing milestones, and managing billing records Background in credit control, including monitoring receivables and following up on overdue accounts. Comfortable managing petty cash, including cash handling, recording, and reconciliation. Strong communication skills to interact effectively with clients, suppliers, and internal stakeholders. Proficiency with MS Excel or similar spreadsheet tools. High attention to detail, numerical accuracy, and time management abilities. Prior experience in a professional services environment (HR services, consulting, law, advisory, hospitality, finance, insurance or related)