100000007425.Travel Officer

Qatarmid

Other

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Quick Summary

Overview

Key Result Areas: Handle and coordinate business, training, mobilization, relocation, and annual leave travel requests through the ERP system, ensuring timely processing, policy compliance,

Technical Tools

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Handle and coordinate business, training, mobilization, relocation, and annual leave travel requests through the ERP system, ensuring timely processing, policy compliance, and effective service delivery.
Monitor and maintain travel policies, procedures, and operational processes, ensuring consistent application, regulatory compliance, and continuous improvement of travel services.
Coordinate with Qatar Airways and relevant approved travel service providers to facilitate ticketing, accommodation, ground transportation, invoice processing, and travel arrangements, ensuring efficient, cost-effective, and seamless service delivery in accordance with contractual agreements and organizational requirements.
Administer travel-related contracts and service agreements, monitor vendor performance, and support contract renewals to ensure service continuity and compliance with contractual requirements.
Review, validate, and process travel-related expenses, invoices, purchase requisitions (PRs), work completion certificates (WCCs), refunds, and supporting documentation, ensuring accuracy, audit compliance, and effective budget control.
Monitor and analyze travel expenditures, airfare trends, and travel utilization data, providing reports and recommendations to support cost optimization and informed decision-making.
Maintain accurate travel records, generate management reports, and analyze travel trends to identify opportunities for service enhancement, operational efficiency, and process improvements.
Provide guidance and support to employees on travel entitlements, policies, ticketing arrangements, reimbursements, and related travel matters, ensuring a high standard of customer service.
Identify opportunities to enhance travel processes, systems utilization, and service delivery, recommending and implementing improvements to improve efficiency and user experience.
Other reasonable tasks as assigned by supervisor

Requirements

~1 min read

Bachelor’s degree in a relevant field and 2-5 years of relevant full-time work experience
International experience, preferably in the Middle East; knowledge of QF an advantage
Excellent communication skills
Excellent attention to detail
Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage
Proficiency in MS Office applications and Oracle ERP