HR Operations Specialist (Dubai)

We are SFORS - a trading company where traders become successful.

We specialize in trading on global financial markets and are one of the key players in proprietary trading and a leader in the pre-market space.

For 20 years, the company has been successful in the stock market thanks to significant investments in trader development, trading technologies, a progressive risk management model, and the creation of effective trading strategies — everything that helps traders succeed.

We are currently looking for an HR Operations Specialist to strengthen our HR team in Dubai.

We are seeking a professional who will systematically support HR operations, improve operational processes, and work closely with the HRBP and HRPP.

• Prepare, process, and maintain HR documentation throughout the employee lifecycle, including employment contracts, offers, certificates, policies, and other personnel documents in compliance with UAE labor legislation.

• Maintain and update employee personnel files and HR records, ensuring accuracy, completeness, and compliance with legal and internal requirements.

• Generate employment certificates, confirmations, references, and other HR-related documents upon request.

• Conduct regular audits of employee files and HR documentation to identify missing information, inconsistencies, and compliance risks.

• Ensure HR documentation is audit-ready and compliant with applicable labor laws and internal policies.

• Prepare and coordinate immigration-related documentation required for visa and work permit applications in collaboration with the HR People Partner and external service providers.

• Coordinate medical examinations, biometric appointments, and interactions with relevant government authorities throughout the immigration process.

• Maintain accurate immigration records and ensure compliance with local immigration requirements and internal procedures.

• Manage leave records and related documentation in accordance with UAE labor law.

• Administer absence management processes, including data collection, request processing, employee support, creation of forms and guidelines, policy compliance monitoring, and consolidation of absence data for headquarters.

• Propose and initiate improvements to absence management processes and prepare system enhancement requests when required.

• Enter employee and candidate information into HR systems.

• Maintain and update employee records, including personal information, position changes, location transfers, and terminations.

• Create and maintain employee documentation databases and supporting HR records according to internal standards.

• Review and reconcile invoices related to employee insurance and HR service providers.

• Initiate and coordinate payments through internal systems while ensuring compliance with approved contracts and budgets.

• Review and update historical HR records to ensure compliance with legal and internal requirements.

• Identify and correct errors, duplicates, and data gaps while maintaining supporting documentation.

• Support historical HR databases and prepare information for internal and external audits.

• 1+ years of experience in HR Operations, HR Administration, or Personnel Administration, including experience with UAE labor legislation and immigration processes.

• Experience cooperating with insurance brokers or insurance providers.

• Strong understanding of HR administration processes, including employment contracts, onboarding, and time tracking.

• Knowledge of HR reporting and analytics, including data consolidation and audit preparation.

• Understanding of HRIS systems, HR process automation, and participation in system implementation or optimization projects.

• Strong analytical and data interpretation skills.

• Excellent attention to detail and organizational skills.

• English proficiency: B2 minimum.