Workplace and Executive Coordinator

At Shakepay, we’re on a mission to usher in the Bitcoin golden age. We’re reimagining financial services to give every Canadian their fair shake.

Our culture is built around doing work that matters, winning as a team, and celebrating success. If you're the kind of person who values growth, shipping fast, and sharing your ideas openly with a group of like-minded people, come and build with us!

About Shakepay

Since 2015, we've been on a mission to help Canadians build long-term wealth through bitcoin. Over the past few years, we've expanded beyond buying and selling bitcoin to offer a growing suite of everyday financial products - including the Shakepay Card, direct deposit, bill payments and Interac e-Transfer - making it easier to earn, save and use bitcoin every day. Today, more than 1.5 million Canadians use Shakepay to grow their bitcoin savings and take control of their financial future as we continue to push the boundaries of what modern financial services can look like.

We’re regulated as an investment dealer across all Canadian provinces and territories, and backed by renowned venture capitalists with a funding of $44M. We have a passionate, loyal, and growing community, and we’re looking for people who want to help us build something truly special.

We’re looking for a highly organized, reliable, and action-oriented Workplace and Executive Coordinator to manage operations and provide recurring executive and administrative support.

This is a full-time role based in Montreal, combining workplace operations with executive coordination. You’ll work closely with the CEO, CTO, and the senior leader responsible for People and Executive Operations to keep our workplace functional, welcoming, and well-supported while owning recurring administrative workflows such as calendar management, travel, appointments, expenses, reminders, and logistics. As you build company context and develop trust, your scope will expand to include broader executive-support responsibilities.

• →Coordinate Montreal workplace operations, including office readiness, supplies, deliveries, access, vendors, and facilities follow-up
• →Support workplace-related coordination across the company as priorities evolve
• →Support the CEO and CTO with recruiting coordination and occasional onboarding logistics, in partnership with the Recruiting and People teams
• →Support recurring executive and workplace processes, including operational communications and mail logistics
• →Support executive and company events, including offsite and holiday-event logistics, meeting logistics and operational communications
• →Maintain organized trackers, documentation, and recurring processes that keep work moving smoothly
• →Build strong working relationships across the company and follow through on details with limited supervision
• →Gradually take on broader executive assistant responsibilities as trust, judgment, and familiarity with the company develop

• Experience in executive support, workplace coordination, office administration, or a similar operations role
• Demonstrated ability to handle confidential information and build trust through consistent judgment and follow-through
• Experience supporting calendars, scheduling, and travel coordination
• Strong organizational skills, follow-through, and attention to detail
• Strong written and verbal communication skills
• Good judgment, professionalism, and discretion when handling sensitive or time-sensitive tasks
• Comfort working in Google Workspace, Slack, and related coordination tools
• Ability to manage recurring responsibilities independently in a fast-moving environment
• Working proficiency in French and English

• Experience supporting a startup or high-growth team
• Experience with workplace operations, office logistics, or vendor coordination
• Experience supporting executive recruiting or onboarding logistics
• Experience maintaining trackers, documentation, or lightweight operational systems
• Comfort using AI tools to streamline recurring workflows, draft communications, and support day-to-day administrative work, with sound judgment around confidentiality and accuracy