SEO Executive Assistant / Operations Coordinator

Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Operations Coordinator to support the day-to-day administrative and operational functions of a growing SEO and digital services business. This role is ideal for someone who thrives in a fast-paced environment, communicates professionally, learns quickly, and can execute tasks with minimal supervision. The ideal candidate is dependable, resourceful, and capable of handling a wide variety of responsibilities ranging from client communication and onboarding to invoicing coordination and operational support. This is not a pure marketing role. The focus is operational efficiency, administrative support, organization, and helping keep internal workflows moving smoothly. ━━━━━━━━━━━━━━━━━━ KEY RESPONSIBILITIES ━━━━━━━━━━━━━━━━━━ • Assist with client onboarding and administrative coordination • Manage contracts, forms, and operational documentation • Handle client communication and follow-up tasks via email and messaging platforms • Support invoicing and billing processes • Coordinate with fulfillment and internal teams to ensure tasks are completed promptly • Conduct online research for vendors, tools, platforms, and operational needs • Maintain organized records and communication threads • Help monitor task completion and operational follow-through • Assist with scheduling, reminders, and day-to-day business operations • Respond professionally and promptly to emails and internal communication • Learn and adapt to evolving workflows and systems ━━━━━━━━━━━━━━━━━━ IDEAL CANDIDATE ━━━━━━━━━━━━━━━━━━ • Strong English communication skills, both written and verbal • Highly responsive and dependable • Organized and detail-oriented • Able to work independently with minimal oversight • Comfortable handling multiple responsibilities at once • Fast learner with strong problem-solving ability • Professional communication style • Resourceful and proactive mindset • Comfortable asking questions when clarification is needed • Able to maintain professionalism while communicating with clients and internal staff ━━━━━━━━━━━━━━━━━━ PREFERRED EXPERIENCE ━━━━━━━━━━━━━━━━━━ • Executive Assistant or Administrative Assistant experience • Operations support or coordinator experience • Customer service or client communication background • Familiarity with invoicing or billing processes • Experience working remotely for U.S.-based companies • Basic familiarity with SEO or digital marketing terminology is a strong plus • Experience using email platforms, Google Workspace, spreadsheets, and online forms ━━━━━━━━━━━━━━━━━━ TOOLS & SYSTEMS ━━━━━━━━━━━━━━━━━━ Experience with the following is considered helpful, but not required: • Google Workspace • Gmail • Google Sheets / Excel • JotForm or similar form tools • Basic invoicing platforms • Messaging and communication tools ━━━━━━━━━━━━━━━━━━ WORK ENVIRONMENT ━━━━━━━━━━━━━━━━━━ • Remote position • Flexible workload depending on business activity • Opportunity to grow into a larger operational support role over time • Collaborative and supportive work environment • Long-term opportunity for the right candidate