Admin & Operations Specialist

Job Title: Administrative & Operations Specialist
Location: Remote (US-based hours preferred)
Type: Full-Time
Compensation: Competitive, based on experience

We are a privately held real estate investment firm focused on acquiring and managing institutional-quality Class A apartment complexes with 200 units or more. Our primary strategy targets stabilized, performing properties (90%+ occupancy) that offer a value-add component—creating opportunities to increase Net Operating Income (NOI). We typically pursue deal sizes ranging from $40–$100 million and aim for 7%–9% average cash-on-cash returns with an IRR exceeding 15% over a three- to five-year hold period.

We concentrate our investments in landlord- and business-friendly markets experiencing strong job and population growth, with a current focus on Dallas, Austin, and Houston.

We are seeking a highly organized, proactive, and detail-oriented Administrative & Operations Specialist to support our day-to-day business activities. This role will be instrumental in ensuring smooth operations, assisting with back-office functions, managing administrative workflows, and supporting various internal initiatives across the portfolio and investment pipeline.

• Manage calendars, schedule meetings, and coordinate travel for executives and team members

• Maintain and organize digital files, documents, and internal systems

• Draft, proofread, and format correspondence, presentations, and reports

• Handle invoice tracking, expense reimbursements, and vendor coordination

• Support the execution of operational projects across portfolio companies

• Assist with onboarding processes for new employees and vendors

• Track project deliverables and timelines, and follow up with team members as needed

• Create and maintain process documentation, SOPs, and internal checklists

• Maintain and update contact databases and CRM platforms (e.g., Affinity or similar tools)

• Help collect and organize data related to investments, performance metrics, and due diligence

• Generate reports and summaries from internal and external data sources

• Provide support in communications with brokers, sellers, advisors, and other stakeholders

• Assist in the coordination and documentation of M&A deal flow and pipeline tracking

• Help improve internal systems and implement automations or efficiencies where applicable

• 3+ years of experience in an administrative, operations, executive support, or project coordination role

• Prior experience supporting investment firms, real estate companies, or multi-entity organizations is a plus

• Exceptionally organized with a strong attention to detail and ability to manage multiple priorities

• Comfortable working independently in a fast-paced, remote-first environment

• Proficient in Google Workspace, Excel/Sheets, and project management tools (e.g., Notion, Asana, or ClickUp)

• Strong written and verbal communication skills

• A resourceful, self-starter mentality with a “get it done” attitude