Junior Transaction Coordinator - 67436768626

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Role:  Junior Transaction Coordinator

Priority Location: South Africa, Latin America and Philippines

Working Hours: 9AM - 6PM (Mon - Fri) US Eastern Time , with a one-hour unpaid break

Salary Range: $1,000 USD ($) per month, plus per-deal, review, and team bonuses. On-target earnings of approximately $2,500 - $3,500 USD per month.
(The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor 

Type of job: Remote
 

About the Company:

A US-based residential real estate investment company is hiring a fully remote Transaction Coordinator to take every deal from signed contract to closing, keeping sellers, buyers, and closing attorneys aligned.

 

About the Role:

The company buys residential properties under contract from homeowners and assigns those contracts to investors and buyers. You will manage each transaction from signed contract through closing, working closely with the sales and dispositions teams. Deal volume is growing, and this hire adds capacity to the transaction team. Success means deals close on time or early, every party stays informed, and sellers and buyers have a five-star experience.

 

Key Responsibilities:

Transaction management

• Take live call transfers from the sales team for every new seller contract
• Manage the full lifecycle of each deal and coordinate all parties from start to finish
• Hold a seller intro call within 30 minutes of a signed contract and a buyer intro call within 30 minutes of assignment
• Open escrow with the closing attorney, and make sure buyer EMD is submitted on time, every time
• Follow up proactively with the closing attorney so deals close on time or early
• Make sure no deal sits idle for more than 24 hours, and keep every deal moving forward daily
• Resolve title issues quickly and proactively

 

Follow-ups and communication

• Have at least one conversation per week on every deal with the seller, the buyer, and the attorney. A conversation means a call over 90 seconds, or a text or email exchange where the client replies positively
• Increase follow-ups when a deal is at risk
• Call the client, attorney, or other party when you need something important or urgent, and use texts for updates
• Respond to all calls, texts, emails, voicemails, and Slack messages within 15 minutes during work hours
• Answer inbound calls from all clients within 30 seconds, and maintain a 90% or higher inbound call answer rate during work hours
• Over-communicate with clients and the team, keeping every party informed with a professional, friendly, and positive tone

 

Closing execution

• Review and approve the settlement statement (HUD) within 30 minutes
• Schedule signing appointments for the buyer and seller in advance, and make sure buyer funds and seller documents are ready ahead of time
• Confirm that buyer and lender funds are sent by 12 PM on closing day
• Confirm closing and recording with the closing company
• Complete the post-closing checklist within 30 minutes

 

CRM and reporting

• Keep CRM records 100% accurate, with no missing or outdated data
• Upload all contracts and documents immediately, name files consistently (for example, “123 Main St - Assignment Contract”), and keep all notes in the CRM
• Use CRM checklists for every stage of the process
• Post a start-of-day message and an end-of-day update in the team Slack channel with deal and pipeline numbers, and flag any deals where you need help

 

Client experience and team support

• Request and follow up on reviews, with a target of at least 60% five-star reviews each month
• Generate referral leads for the company by following up with all past clients once per week to see if they know anyone who is selling a property.
• Order photos and lockboxes right after a contract is signed, and order photos before contract to support the sales team
• Coordinate appointments with the team and vendors daily
• Support the team in Slack throughout the day, attend all required meetings on time with your camera on, and suggest improvements to systems

Qualifications & Skills:

Required 

• Experience as a Transaction Coordinator or in a similar role managing US real estate deals from contract to close
• Working knowledge of escrow, title, earnest money deposits (EMD), settlement statements (HUD), and closings
• Ability to manage several active transactions at once with strong attention to detail
• Fluent written and spoken English, comfortable making calls to sellers, buyers, and closing attorneys
• Consistent, accurate CRM record-keeping, including logging all communication and uploading and naming files correctly

 

Preferred

• Bilingual in Spanish
• Experience in real estate wholesaling or investor transactions
• Experience with Podio, Slack, and Hubstaff

 

Who Thrives in This Role:

• Fast and organized, the kind of person who stays on top of many moving pieces without letting any deal go quiet
• Detail-oriented, and careful with dates, documents, and numbers
• Over-communicates by default and keeps everyone in the loop before they have to ask
• Warm and professional on the phone, whether the caller is a homeowner, an investor, or an attorney
• Comfortable working to tight response times and following a checklist-driven process