Project Coordinator – Civil Engineering (Rebar Estimation & Detailing)

• Own each project from bid intake (handed off by Sales) through final delivery of estimation or detailing reports.
• Intake new bid requests, log them into the tracking system, and set clear turnaround expectations with all parties.
• Maintain a live view of the project queue and flag capacity or scheduling conflicts before they become delays.

• Serve as the primary point of contact connecting the Sales team, internal Delivery team, and external vendor partners.
• Keep communication clear and current across email and Microsoft Teams so every stakeholder knows what is needed and when.

• Run timely, proactive follow-ups to keep projects on schedule.
• Identify at-risk timelines early and escalate delays or blockers for fast resolution, rather than letting them surface at the deadline.

• Maintain accurate project records, schedules, and delivery status in Microsoft SharePoint and relevant client portals.
• Keep all project documents current, organized, and accessible for internal and client-facing visibility.
• Confirm deliverables are complete and correctly filed before final handoff to the client.

• Prepare and share standardized project status updates with management and team members on a regular cadence.
• Follow established delivery processes while flagging opportunities to tighten workflows and improve turnaround.

• Strong written and verbal English for professional coordination with international teams and clients.
• Proven ability to juggle multiple concurrent projects and deadlines without dropping details.
• Working proficiency in Microsoft Outlook, Teams, and SharePoint.
• Highly organized and self-directed, with a track record of working independently in a remote setting.
• Availability to work full-time hours aligned to U.S. Eastern Time.

• Prior experience in project coordination, operations, or delivery management.
• Experience coordinating across both internal teams and external vendors.
• Exposure to construction, engineering, or AEC-adjacent workflows (helpful for understanding project context; not required).
• Familiarity with project tracking tools such as Smartsheet, Monday.com, Asana, or MS Project.
• Experience supporting bid, proposal, or estimating workflows.

Education: High school diploma required; a Bachelor's degree in any discipline is a plus. Coordination skills and relevant experience matter more than field of study.

You are:

• Process-minded — you like turning chaos into a clean, trackable pipeline.
• Proactive — you chase down answers and follow up before someone has to ask you.
• Composed under pressure — you stay clear and steady as deadlines tighten.
• A precise communicator — you can hold multiple stakeholders accountable in writing without creating friction.
• Independent and accountable — comfortable owning outcomes through an overnight shift with minimal oversight.