ATL Automotive - Accounting Officer - Payables

Jamaica·Kingstonmid

OtherAccounting Officer

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Quick Summary

Key Responsibilities

Ensure that processed invoices are electronically scanned and/or filed for future reference. Ensure that all supplier payments are processed accurately and in accordance with agreed KPI’s.

Requirements Summary

First degree in Accounting/Managment studies or ACCA Level 1. Proficient with Business English and Report Writing. Advanced Microsoft Excel.

Technical Tools

OtherAccounting Officer

Accounting Officer – Payables

Key Responsibilities:

Ensure that processed invoices are electronically scanned and/or filed for future reference.
Ensure that all supplier payments are processed accurately and in accordance with agreed KPI’s.
Review supplier invoices and ensure that they have been approved by the appropriate manager, confirming receipt of the goods and/or service in accordance with Accounts Payable procedures.
In the case of non-quotation of Purchase Order (PO) on invoices, contact the supplier to request updated invoices with PO disclosed.
Process price and quantity variances in accordance with Accounts Payable procedures.
Ensure adequate and appropriate Accounts Payable controls are in place and report discrepancies or inefficiencies to the Group Finance Manager.
Ensure all vendor maintenance is processed accurately, in accordance with agreed KPI’s and is appropriately authorized.
Ensure Accounts Payable documentation is filed and archived in a timely and accurate manner.
Prepare required monthly reports i.e. aged creditors listing, average days to pay supplier, statistical reports, changes to supplier Masterfile information, etc.
Ensure Accounts Payable services meet established performance KPIs e.g. accounts payment days.
Ensure that all supplier statements are reconciled in a timely and accurate manner in accordance with management instruction and guidelines.
Perform reconciliation of all corporate credit card accounts and ensure that all expenditures have been appropriately approved.

Other duties:

Ensure the accuracy and reconciliation of all warranty accounts.
Post warranty credit notes.
Ensure the accuracy and reconciliation of all warranty accounts.
Prepare weekly warranty receivable status reports.
Prepare assigned accounting/audit schedules.
File documents accurately to ensure easy retrieval.
Use office time and other resources in the most efficient manner.
Ensure that a high degree of confidentiality and transparency is exercised.
Perform any other duties that may be required from time to time in keeping with scope and competency.
Preserve the good name and reputation of ATL Automotive Limited and ATL Group, in general, through demonstration and practice of the highest standards of ethical conduct.

Qualification and Experience:

First degree in Accounting/Managment studies or ACCA Level 1.
Proficient with Business English and Report Writing.
Advanced Microsoft Excel.
At least three (3) years of working experience within the accounting environment.
Comprehensive knowledge of current accounting standards systems and controls.
Knowledge of auditing principles, practices, and procedures.
May be required to work weekends and extended hours to meet reporting deadlines*