Pediatric Inflammatory Bowel Disease Project Manager

• →Manage and maintain the investigator’s calendar, including clinical, research, and administrative commitments.

• →Coordinate domestic and international travel, including logistics, itineraries, and expense reconciliation.

• →Process and track expense reports and reimbursements in compliance with institutional policies.

• →Screen, prioritize, and route correspondence and communications.

• →Prepare meeting agendas, take minutes, and track action items.

• →Liaise with departmental administrators, hospital leadership, external partners, and stakeholders.

• →Coordinate day-to-day operations across pediatric intestinal ultrasound, pediatric IBD, and pre-conception/pregnancy programs.

• →Support educational series, webinars, conferences, and community events, including logistics, speaker coordination, registration, and follow-up.

• →Develop and maintain program calendars, trackers, and documentation systems.

• →Assist with conceptualizing and preparing educational materials, presentations, newsletters, and program communications.

• →Coordinate with internal teams, referring clinicians, patient advocacy groups, and external collaborators.

• →Track program metrics and deliverables and prepare summaries and reports for leadership and funders.

• →Support patient and family-facing initiatives, including resource development and event coordination.

• →Support grant development, including writing, editing, formatting, and compiling application packages for NIH, CIHR, foundations, and industry.

• →Assist with research budget development and management, expenditure tracking, and financial reporting.

• →Coordinate grant submissions through institutional systems and ensure timely, compliant submission.

• →Prepare progress reports, renewals, and post-award documentation.

• →Monitor grant deadlines, regulatory requirements, and milestones; identify and escalate risks.

• →Support onboarding, orientation, and coordination of research staff, students, and trainees.

• →Maintain research team calendars, meeting schedules, and project tracking tools.

• →Coordinate research regulatory compliance, including REB/IRB submissions, protocol amendments, and renewals.

• →Coordinate data management practices and maintain organized research filing systems

• →Liaise with research offices, ethics boards, pharmacy, clinical teams, and other departments.

• →Support recruitment and hiring processes for research personnel in coordination with HR.
• →Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• →Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
• →Analyzes program budgets and recommends or makes budgetary recommendations.
• →Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.
• →Performs other related work as needed.

• ​​Graduate degree in health administration, public health, or related field.​

• ​​3–5 years of experience in research administration, program coordination, or a related role in an academic or healthcare setting.
• Experience in pediatrics, gastroenterology, or chronic disease research. ​
• Experience with grant submission platforms (e.g., NIH Commons, CIHR ResearchNet, Grants.gov). ​
• Experience planning and executing educational events, conferences, or webinars.

• ​​Familiarity with research ethics/REB processes and regulatory submissions. ​
• Knowledge of clinical research operations and study coordination. ​
• Demonstrated ability to coordinate complex clinical, research, and administrative activities across multiple programs, including scheduling, workflow management, event logistics, and day-to-day operational support. ​
• Strong knowledge of grant development, submission, post-award coordination, budget tracking, regulatory documentation, and compliance requirements within an academic or healthcare research environment. ​
• Ability to manage complex calendars, travel arrangements, correspondence, meeting coordination, expense processing, and follow-up activities with a high degree of accuracy, discretion, and professionalism.
• ​Proven ability to work effectively with faculty, clinicians, hospital and departmental leaders, research offices, external collaborators, advocacy groups, and patient/family-facing partners.
• ​Strong written and verbal communication skills, with the ability to prepare reports, presentations, newsletters, educational materials, meeting minutes, and other program- and research-related communications.
• Ability to develop and maintain tracking systems, monitor timelines and deliverables, support regulatory and ethical compliance, assess program operations, and recommend process improvements to enhance quality and efficiency.​

• ​​This position will be a hybrid position.

• ​The role requires managing multiple priorities, deadlines, and interruptions while supporting clinical, research, and program activities.

• Resume (required)
• Cover Letter (required)

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FLSA Status

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Pay Range

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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