Project Assistant– Youth & Indigenous Initiatives

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

The 2030 Agenda for Sustainable Development recognizes the critical role of youth in achieving the Sustainable Development Goals (SDGs) and calls for decisive action to address the economic, social, and political barriers that limit young people’s inclusion. UNDP Indonesia places youth at the center of its development agenda, recognizing young people as key drivers of economic, social, and environmental transformation. Through its country programme, UNDP focuses on equipping youth with future-ready skills, expanding access to quality education, decent work, and entrepreneurship, and strengthening youth participation in decision-making, particularly in the green and digital economy transitions.

Indonesia stands at a pivotal moment in harnessing its demographic dividend. In 2024, 64.22 million young people aged 16–30 years old, representing 24 percent of the population, underscore the strategic importance of youth in realizing Indonesia Emas 2045. In line with the Government of Indonesia’s Asta Cita, where youth empowerment is identified as the fourth national priority, and guided by the RPJMN 2025–2029, UNDP Indonesia remains committed to advancing youth economic empowerment. Through integrated policy support, innovation, and partnerships with government, the private sector, and civil society, UNDP ensures that youth, especially those in vulnerable situations, are not only beneficiaries of development, but active leaders shaping inclusive, resilient, and sustainable development pathways through implementation of:

Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:

• →Compiles, summarizes, and presents basic information/data on specific projects and related topics or issues.
• →Support in the implementation of project standard operating procedures in line with the government and UNDP's regulations.

Support effective reporting on progress of project implementation

• →Support the administration in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
• →Support the preparation of quarterly project reports, in line with the monitoring and reporting guidelines, and present it to the project assurance team in a timely manner.
• →To provide administrative support for the preparation of results-oriented progress reports.

Provides administrative support to the Project Management Unit focusing on achievement of the following results:

• →Support the focal point for Administrative and office coordination of project implementation activities to process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
• →Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
• →Support in updating databases of the relevant public and development partners, private sector, civil society, and other stakeholders who are counterparts for the project.
• →In coordination with UNDP's Communication unit and other relevant communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project.

Support knowledge building and knowledge sharing relevant to the project.  

• →Participate in training on internal procedures for the project staff and provide support to the organization of training and other capacity building activities as needed.  
• →Make sound contributions to knowledge networks and communities of practice.  
• →Maintain organized records of project data, field activities, case studies, human-interest stories, photographs, and other relevant documents that can be drawn upon in support of knowledge sharing and advocacy.  

Avoid any kind of discriminatory behavior including gender discrimination and ensure that:

• →Human rights and gender equality are prioritized as an ethical principle within all actions
• →Activities are designed and implemented in accordance with "Social and Environmental Standards of UNDP”.
• →Any kind of diversity based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production.
• →Differentiated needs of women and men are considered.
• →An inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
• →Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

The Project Assistant – Youth & Indigenous Initiative will work under the overall supervision of the Technical Analyst for Youth Empowerment Initiative and MHA Project Management Unit. He/she will work in close coordination with CO’s operation, finance and communications units as well as with UNDP Regional Bureau for Asia and the Pacific on the Youth Empowerment Portfolio in Asia and the Pacific (YEP-AP). The organigram in Annex shows the position of this function within the office and unit structure.

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Applicants are invited to read UNDP’s guidance for candidates on using AI responsibly in UNDP recruitment and selection

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