Building Experience and Operations Manager, 511 Deacon

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

Workplace Experience & Hospitality (40%):

• Responsible for developing and maintaining a first-class workplace experience that reflects the Wake Forest brand and culture.
• Develops, measures, and continuously improves service standards and occupant satisfaction to ensure 511 Deacon delivers a premier workplace experience consistent with the Wake Forest brand.
• Establish and maintain hospitality and service standards throughout the building.
• Ensure every employee and visitor interaction reflects professionalism, responsiveness, and exceptional customer service.
• Continuously assess the occupant experience and implement improvements that enhance satisfaction, comfort, and productivity.
• Coordinate lobby presentation, cleanliness, seasonal décor, amenities, conference spaces, and common areas to maintain a welcoming environment.
• Coordinate special events, executive visits, and VIP guest experiences within the building.
• Supports the logistics of conference, training, and meeting set-ups in shared spaces and special university facility-related events that impact areas in and around the building.
• Demonstrates commitment to operational excellence and exceptional customer experiences.
  

Operations and Vendor Management (50%):

• Oversees the daily operations of the building; ensuring appropriate completion of necessary building maintenance, environmental / safety regulation compliance, grounds maintenance, custodial support, security personnel, reception, and other responsibilities as required.
• Provides hands-on oversight, intensive follow-up, and direct coordination with third-party property management vendor(s), external contractors, and WFU Facilities to manage and resolve facility issues, escalating larger project needs to leadership when necessary.
• Manages daily facility requests utilizing both University work order systems and third-party vendor platforms, implementing streamlined intake tools such as QR-code reporting systems to route issues efficiently.
• Assists in developing, implementing, and reviewing operational policies and procedures.
• Responsible for financial processes and developing and monitoring the annual budget to support the building and related activities.
• Works within and regularly references building room reservations system (EMS) to process building and room access requests. Serves as the single, neutral point of contact for building and parking access approvals to prevent departmental conflicts.
• Serves as the primary point of contact in the event of unresolved or conflicting storage needs and partners with Facilities as needed to identify solutions in the best interest of the University
• Maintains strong operational relationships with departmental space liaisons within the building, with partner groups like University Police, Facilities, and Transportation, and with third-parties like the property manager
• Partners with the building Security Officer, University Police, and property management to coordinate building safety, participating in regular cross-partner security meetings.
• Serves as first point of contact for event support and coordinates building maintenance with FSC property management team.  
• Coordinates building support for evening and weekend events as needed, and occasionally may be required to provide on-site leadership for major events. 

Communications and Community Relations (10%):

• Responsible for maintaining clear and up-to-date directional signage and managing central digital displays to ensure consistency in messaging across the building.
• Compiles and distributes regular building-wide communications to bridge individual departmentals and foster community awareness.
• Coordinates building tours for diverse constituencies as needed, excluding donor and alumni tours, which will be led by University Advancement.

• Upholds and leads by example the principles of dialogue, collegiality, respect, knowledge, integrity, learning, awareness, accountability and responsiveness. 

• High School Diploma plus five years of relevant experience.
• Ability to communicate effectively, verbally and in writing, to broad constituencies, including via communication methods like newsletters
• Ability to build alliances and partnerships with other internal and external organizations.  
• General knowledge of daily operations tied into the management of a multipurpose facility  
• Strong diplomatic and conflict-resolution skills to manage shared spaces neutrally among diverse departmental stakeholders
• Ability to organize workflow and coordinate a multitude of activities  
• Comfort with many computer and software tools to meet the position's needs
• Ability to research and resolve building maintenance, custodial, dining service, and security problems and opportunities  
• Public speaking and leadership skills
• A strong attention to detail
• Ability to successfully lead a team 

• Bachelor’s Degree in a related field

Light work: occasionally lifting or exerting force of up to 10-15 lbs.

• Responsible for own work

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.