~13d ago

$21.17 - $32.85 / Hourly

Administrative and Immigration Support Coordinator (Time-Limited/Hybrid) - Provost Office

Washington University Danforth Campusmid

Other

3 views0 saves0 applied

Quick Summary

Key Responsibilities

Administrative Support for OISS Assists with front line operations during peak periods including managing and responding to office inbox inquiries, answering the phone,

Requirements Summary

High school diploma or equivalent high school certification or combination of education and/or experience.

Technical Tools

Other

ST. LOUIS, MO 63130

37.5

This 6-to-8-month, time-limited position provides advanced administrative and operational support to the international student and scholar teams. May be assigned primarily support one or both teams depending on office needs and incumbent experience.

The position assists with office functions, immigration-related processing tasks and front-line customer service. Working with moderate supervision and following established procedures, the incumbent helps maintain accurate records in university systems and supports day-to-day office operations that contribute to institutional compliance with federal immigration regulations. Weekly hours may vary depending on office needs and peak workload periods.

Responsibilities

~1 min read

Administrative Support for OISS

→Assists with front line operations during peak periods including managing and responding to office inbox inquiries, answering the phone, and providing front desk coverage.
→Triages inquiries from international population and campus partners, providing accurate information, guidance on standard processes, and escalation to full-time advisers or supervisors as appropriate.

Operational Support

→Assists with special projects as assigned including contributing to the development and ongoing review of online courses, resources, and content in Homebase and on the OISS website.
→Supports implementation of process improvements and standard operating procedures by following instructions and providing feedback on workflows.

Immigration Compliance Support

→Verifies, inputs and updates international student, scholar and employee information in Workday and other university systems as assigned, ensuring accuracy and timeliness.
→May provide temporary support to take on advising case load during peak period or extended absence of regular employee, as appropriate and under supervision.
→Assists with processing immigration requests (e.g., immigration check-ins, employment authorization, travel endorsements and other standard requests) as assigned.

Assists with data cleaning, data correction and data migration projects.

Handles copying, filing and mailing processes, as needed.

Performs other duties and special projects as assigned.

Requirements

~1 min read

High school diploma or equivalent high school certification or combination of education and/or experience.

Per U.S. federal regulations, must be a U.S. citizen or lawful permanent resident and provide proof of status.
Designated School Official (DSO) and Alternate Responsible Officer (ARO) within one month of start date. OISS will provide training.

Experience in serving as DSO and/or ARO with hands-on SEVIS experience.
Experience working with F-1 and J-1 students and J-1 scholars.
Accountability in data management and record-keeping.
Knowledge of relevant software (e.g. Workday, Terra Dotta,) and databases.

No specific certification/professional license is required for this position.

No additional certification/professional licenses unless stated elsewhere in the job posting.

Relevant Experience (3 Years) No additional work experience unless stated elsewhere in the job posting.

Not Applicable Confidential Documents, Data Management, Detail-Oriented, High Accuracy, Microsoft Excel, Microsoft Word, Recordkeeping, Sound Judgment, Task Organization, Time Management

A driver's license is not required for this position.

About the Role

~1 min read

Associate degree

G08-H

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

What We Offer

~1 min read

Personal

✓Up to 22 days of vacation, 10 recognized holidays, and sick time.

✓Competitive health insurance packages with priority appointments and lower copays/coinsurance.

✓Take advantage of our free Metro transit U-Pass for eligible employees.

✓WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

✓Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

✓We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

✓WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Location & Eligibility

Where is the job

Washington University Danforth Campus

On-site at the office

Who can apply

Same as job location

About this job

Pay per year: ≈ $44,034–$68,328 a year; 17% below the $68,076 median for Other jobs on Jobera (131,167 salaries).
Posted: 13 days ago
Employer: has 869 open jobs on Jobera.