Management Assistant

Job Summary: As a Management Assistant, you will organize and coordinate the work for three Managing Directors at Tanzania company. This role will allow you to expand your international network and thrive as a true team player. Reports to: Managing Directors Job description Managing the agenda of the Managing Directors. Organizing meetings and regularly checking MDs calendar for any overlap meeting. Coordinating visitors’ programs with the respective stakeholders in and out of Tanzania. Scheduling appointments with external stakeholders. Receiving, recording, responding to and filing incoming and outgoing letters. Proofreading, referencing and formatting outgoing letters before MD’s signature. Following up on MDs on important tasks and deadlines such as compliance reports and meetings. Share yearly public holiday calendar with international management assistants and block them in the MD calendars. Providing visitors (international colleagues) schedule on a quarterly basis. Taking care of the (inter)national travel arrangements for the Board in collaboration with the Administration department in accordance with the travel policy. Confirming and updating MDs guest information through InTravel database. Supporting SSA activities in sharing travel programs for the breeding and commercial team in collaboration with the Administration department. Be involved in travel reports. Assisting in preparing (intern)national travel by making sure that all the necessary information and documentation is available for further handling by the Administration department. Supporting events concerning the Administration department like the (inter)national field days, Sabasaba and Nanenane. Requirements A completed secretarial training (Diploma) or a bachelor’s degree of Public Administration or Communication. At least 7 years of relevant working experience Good command of the Swahili and English language, both spoken and written. Good computer literacy (MS Office, Excel, PowerPoint) High ethical standards Capable of handling sensitive and confidential information Reliable, honest, and trustworthy Ability to work under pressure and meet deadlines. Excellent time management skills Strong attention to detail How to Apply: If you believe you can clearly demonstrate your abilities to meet the criteria given above, please submit your application letter with a detailed CV attached with relevant academic certificates on or before 14th January 2025 with the subject “Management Assistant” to ajira@rijkzwaan.com or submit your application via the following address