Accounts Payable (A/P) Specialist (6-Month Fixed-Term Contract)

As an Accounts Payable (A/P) Specialist, you will be part of a team that is responsible for handling the A/P processes for all Scandit entities across multiple countries. You will review and process vendor invoices, employee expense claims and ensure that other financial obligations are accurately processed, approved, and paid on time, in compliance with company policies, financial regulations, and reporting standards. You will be part of the Procurement and A/P team and will work closely with all the other functions within the growing Finance department.

This is a remote role. You must be based in Poland and have the right to work there.

• →Review, verify, and process vendor invoices and employees' expenses, both through Scandit's ERP system and manually
• →Handle vendor queries and maintain the A/P mailbox
• →Prepare monthly accruals
• →Monitor payment schedules, prepare and process payments
• →Ensure vendor records are up-to-date, including contact information and payment terms
• →Leverage knowledge of financial systems (Oracle NetSuite preferred) to ensure efficient processing and reporting within the A/P function
• →Support in the implementation of a new intake-to-procure solution
• →Code and reconcile the company credit cards' transactions
• →Assist in VAT and tax compliance topics, i.e., through support in collecting vendors' W-9 and tax forms.

A successful candidate thrives in a team environment while being resourceful, independent, and a self-starter who is able to work effectively with minimal supervision. A diligent attitude and attention to detail are a prerequisite for this role.

• High-school diploma combined with preferred higher/further education such as a college or University degree in Accounting, Finance, Business Administration, or a related field
• 3+ years working in Accounts Payable, ideally in a SaaS company
• Proficiency in Oracle NetSuite, or experience with other ERP systems
• Strong understanding of A/P processes, expense reporting, and budget management
• Team player with great interpersonal skills. Productive communication via email, chat, and Zoom calls with internal stakeholders based in different locations
• Strong English language skills; written and spoken communication will be in English. 
• Highly organized, diligent, detail-oriented and well-structured
• A desire to acquire fresh knowledge and enhance existing processes/policies
• High degree of flexibility in handling new assignments and the ability to adapt to change in the work environment
• Willingness to go beyond your role, your team, and (sometimes) your comfort zone to make a cross-functional impact on the business

At Scandit we strive to create an inclusive environment that empowers our employees. We believe that our products and services benefit from our diverse backgrounds and experiences and are proud to be a safe space for all.

All qualified applications will receive consideration for employment without regard to race, colour, nationality, religion, sexual orientation, gender, gender identity, age, physical [dis]ability or length of time spent unemployed.

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