Estate Manager

Us-Ca-Athertonmid

OtherManager

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Overview

Overview Estate ManagerPrivate Residence · Atherton,

Technical Tools

OtherManager

~1 min read

Lead the transition of the property to its new owners, including move-in.
Maintain continuity with existing vendors and service providers while evaluating each relationship.
Review and update preventative maintenance schedules already in place.
Document all home systems, including HVAC, plumbing, electrical, security, water management and leak detection, pool, irrigation, and integrated home technology.
Review existing contracts, warranties, and service agreements.
Establish clear emergency procedures and property documentation.
Develop and manage the property’s annual operating budget, track expenses, review vendor invoices, and oversee project expenditures. Identify opportunities to improve operational efficiency without compromising quality.

Review the inspection punch list and coordinate with contractors to complete the work.
Manage projects end to end, including electrical repairs, installing AC in the pool house, replacing carpet with wood flooring, replacing doors, and testing water quality and installing a filtration system.
Serve as the owner's representative on all projects, keeping timelines, budgets, and quality on track.
Prepare for larger renovation projects in the future.

Oversee the performance of all residential systems and serve as the first point of contact when issues arise.
Troubleshoot problems, determine the right course of action, and bring in the appropriate specialists.
Proactively identify maintenance needs and address them before they escalate.

Evaluate and oversee existing household staff, including a longtime housekeeper, and manage the transition or hiring of additional staff as needed.
Hire additional household help as needed.
Oversee gardeners, pool service, security, and other service providers.
Build on the existing vendor network with additional trusted contractors and specialty trades as needed.

Own the ongoing maintenance and care of the home and grounds.
Conduct regular property walkthroughs and flag issues proactively.
Manage a preventative maintenance calendar covering recurring service, inspections, and seasonal work.
Keep organized records of vendors, service history, warranties, and home systems.
Coordinate the occasional small dinner or business meeting at the home.

~1 min read

Legally authorized to work in the US.
Must be within a commutable distance to Atherton, California.
Able to undergo an in-depth background check and provide excellent employment references.
A minimum of 7+ years of experience in luxury residential estate management, property management, or a closely related field, with demonstrated responsibility for complex residential properties.
Strong background in construction and project management, with experience overseeing contractors, repairs, and renovation work.
Technical knowledge of sophisticated residential systems, including HVAC, plumbing, electrical, security, water management and leak detection, pool systems, and integrated home technology.
Experience taking over an established property and managing existing staff and vendor relationships.
Possess an established network of Bay Area vendors and contractors.
Experience hiring and managing household staff.
Proficient in Google Workspace, with the ability to move the household onto more advanced platforms over time.

~1 min read

✓$190,000+ annual base salary, depending on experience

✓Monthly healthcare stipend for employee

✓20 paid vacation days

✓5 paid sick days

✓Year-end discretionary bonus

✓Retirement plan

Where is the job

Us-Ca-Atherton

On-site at the office

Who can apply

About this job

Pay per year: $190,000 a year; 181% above the $67,500 median for Other jobs on Jobera (136,790 salaries).
Who can apply: United States
Posted: 39 days ago
Employer: has 20 open jobs on Jobera.