Project Coordinator - Decatur, IL

Project Coordinator - Decatur, IL

This is a permanent, full-time, exempt-level position.

Job Description

We are seeking a North American Electrical Studies administrative Coordinator who will be responsible for maintaining the electrical arc flash study program and metrics to track compliance for all of ADM's North American locations.

This role is responsible for aiding the organization in ensuring electrical studies are completed and maintained at all NA ADM locations.

The successful candidate will be highly organized and detail-oriented, with extensive experience successfully managing multiple simultaneous competing priorities. 

Core Responsibilities
     

• Organize and maintain all electrical studies for ADM NA locations
• Distribute electrical study scope packages to provide to our vetted engineering firms that perform these studies
• Maintain study program and metrics to show compliance and track progress (approx. 500 studies)
• Communicate with BU leadership and local management regarding electrical studies: progress and spend
• Run monthly vendor meetings to ensure all studies are on track and address issues
• Create all POs for study program: updates, initial studies, software and label orders
• Troubleshooting and resolution of invoicing and payment issues
• Track quarterly/yearly spend for electrical studies
• Manage software license agreement and ensure license keys are up to date and active
• Initial contact with new locations and locations with expiring studies, coordinating receipt and transfer of that information to appropriate parties
• Planning and tracking necessary travel and costs associated with study work
• Vendor selection for study work based on current workload and location
• Requesting and reviewing quotes/proposals from vendors
• Tracking and managing progress of electrical study to ensure it progresses timely
• Manage study calendar to ensure all vendor trips are tracked

Critical Skills

• Well-developed independent judgment and problem solving
• Work effectively as part of team or independently
• Excellent organizational skills, able to effectively handle multiple ongoing tasks
• Continuous process improvement mindset

Required Qualifications
 

• 3+ years of progressive administrative experience
• Exceptional communication skills with the ability to clearly convey complex technical information, influence diverse stakeholders, and effectively navigate challenging conversations and relationships; proficiency in the English language
• Strong commitment to safety, with a proven ability to promote safe work practices and foster a safety-first culture
• Proficiency with Microsoft Office suite: Word, Excel, PowerPoint
• Significant experience successfully and effectively managing multiple competing simultaneous priorities
• Experience reviewing and validating vendor invoices

Preferred Additional Qualifications

• Experience with purchasing systems, including Maximo, JDE, and Coupa
• Knowledge of CMMS applications, preferably IBM Maximo, including electrical asset hierarchies, preventive maintenance programs, work management, asset history, and maintenance performance metrics
• 5+ years of coordination experience, influencing stakeholders and developing organizational strategies
• Strong ability to influence without direct authority, establish technical credibility, and drive adoption of common standards and best practices across geographically dispersed facilities and a range of people across diverse backgrounds

Excited about this role but don’t think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check. 

REF:113959BR
“AJCIND”
 

Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

• Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).
• Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.
• Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

• Paid time off including paid holidays.
• Adoption assistance and paid maternity and parental leave.
• Tuition assistance.
• Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.