Administrative & Operations Coordinator (Manufacturing)

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

• Ensure invoices are processed and approved in a timely manner
• SAP – Create PO’s, Receive PO’s
• Receive, distribute, and prepare mail for courier services
• Maintain and organize the filing system and update databases and other information as required
• Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
• Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
• Maintaining plant budget files in various accounts and budget accruals on a period basis.
• Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
• Communicate with Cintas regarding uniform sizes
• Printing and posting of posters as required
• Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
• Provide LOA, STD, and vacation forms to hourly team members
• Any other tasks assigned by the Bakery Leader

• Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
• Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
• Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
• Work with H&S to ensure training is scheduled and completed
• Work with H&S to ensure physical/digital training records are maintained and up to date
• Maintain safety shoe & glasses list and voucher programs

• Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
• Attendance management administration for operations hourly team members
• Compensation changes in Workday for hourly team members
• One-time payments (tool reimbursement) for hourly team members
• Employment letters 
• Data changes / updates – (contact info, banking etc) into Workday and any systems
• Ensure orientaiton packages are created on-time for new hires
• Issue FOB’s and keep log
• Draft letters and reminders for expired work permits

• Full payroll administration for all hourly team members in Kronos
• System administration - Enter and remove team members
• Ensure hours are accurate before each pay cycle
• Ensure all team members have punched in and out and are approved by supervisors
• SIN updates into system
• Enter schedule into Kronos weekly
• Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
• Manage absences for the week based on the schedule previously entered
• Add leaves reporting code in Kronos every week for all team members on a leave of absence
• Manage agency payroll and send hours to temporary agency
• Confirm Labour hours and adjust as necessary in Kronos
• Approve and sign off weekly payroll

• Completion of high school: College degree an asset
• 3+ years experience as an assistant in a manufacturing environment preferred
• Exceptional coordination and time management skills required
• Strong computer skills (Word, Excel, PowerPoint)
• Superior organizational, administrative and project planning skills
• Self-directed with ability to work independently in a fast-paced environment managing multiple priorities
• Detail oriented
• Highly effective interpersonal skills to deal with internal and external contacts
• Able to work well with a variety of people and maintain confidentiality
• SAP knowledge is an asset.

• Continually inspires and develops Team Members​ and promote cross-functional collaboration. 

• Supports, shared knowledge and experience with your Team through authentic conversations and development planning 

• Communicates clear expectations​ 

• Uses insight and knowledge to influence others​ 

• Understands and acknowledge differences and modifies style to support unleashing potential 

• Demonstrates patience and empathy, while listening​ 

• Encourages informed risk-taking and supports learning from outcomes. 

• Creates an environment where your team enjoys working hard while having fun​ 

• Provides feedback to reinforce results​