People Operations Coordinator

About the Role

• Maintain accurate employee files, HR system records, and confidential documentation using established access and retention procedures.
• Coordinate employment verification documentation, required notices, policy acknowledgments, and compliance training records.
• Maintain a compliance calendar and prepare records for audits and reporting. Support applicable employment requirements with HR leadership and external advisors.
• Identify missing information or process gaps, follow through on corrections, and escalate sensitive employee matters or questions requiring policy interpretation.

• Serve as the day-to-day contact for employees and fleet vendors; coordinate vehicle assignments, onboarding, transfers, and returns.
• Maintain vehicle and driver records, including VINs, registrations, insurance documentation, maintenance schedules, and fuel card assignments.
• Coordinate renewals, maintenance, repairs, and incident documentation; monitor completion and follow up on outstanding items.
• Review fleet costs, mileage, fuel use, and vendor fees; investigate unusual charges and support adherence to company vehicle policies.

• Post and update job openings, maintain applicant records, and keep recruiting activity organized in the applicant tracking system.
• Coordinate interviews, candidate communications, and approved screening steps to provide a responsive candidate experience.
• Prepare approved offer materials, coordinate pre-employment requirements, and support the handoff to onboarding; track recruiting status and expenses.

• Review HR, benefits, recruiting, and fleet invoices against contracts, enrollment records, service activity, and supporting documentation.
• Research billing errors, duplicate charges, missing credits, and unexpected fees; work with vendors and Finance to resolve discrepancies.
• Assign appropriate department or business unit coding, obtain approvals, and submit invoices on time. Maintain reconciliation records and support budget tracking.

• Experience in HR operations, payroll, benefits administration, accounting support, or a related administrative role; two or more years preferred.
• Strong numerical accuracy and Excel skills, including formulas, lookups, sorting, filtering, and reconciling information across reports.
• Ability to manage recurring deadlines, prioritize requests, document work, and follow issues through to resolution.
• Clear communication, a helpful approach to employee questions, and sound judgment when handling confidential information.
• Comfort learning HR, payroll, benefits, and applicant tracking systems. Experience with commissions, fleet administration, or 401(k) support is a plus.
• Associate or bachelor’s degree in Human Resources, Business, Accounting, or a related field preferred; equivalent relevant experience is welcome.

Accurate pay and benefit records, reconciled invoices, current fleet information, and deadlines met consistently. Employees and candidates receive clear, timely responses, and issues are documented, resolved, or escalated appropriately. You demonstrate personal responsibility, a customer-focused approach, and a willingness to work together to improve processes.


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AMTRACO benefits include paid vacation, PTO time, service days, health, vision, and dental insurance, a 401 (k) program with a generous match, and more! This position's compensation is also eligible for our Variable Compensation program.