Sample Management Coordinator

In this role, you will report to the Area Manager and will work closely with the Avantor’s Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

• Comprehensive Medical, Dental, and Vision coverage
• Wellness programs
• Eligible for medical coverage starting Day 1

• Paid Time Off (PTO)
• Company-paid holidays
• Choice holidays

• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• Commuter benefits
• 401(k) retirement plan
• Tuition assistance
• Employee Stock Purchase Plan discount

• High school diploma or GED required
• Bachelor’s degree in biological sciences, biotechnology, biomedical sciences, or a related discipline, with relevant laboratory or research-operations experience.

• Experience handling, processing, or coordinating biological, chemical, or research samples in a laboratory, research, or regulated environment.
• Knowledge of laboratory safety practices and applicable regulations related to the handling and transport of biological materials.
• Strong attention to detail with the ability to accurately maintain records, documentation, and shipment information.
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
• Effective verbal and written communication skills and the ability to collaborate with researchers, cross-functional teams, and external partners.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, and Teams).
• Ability to lift and transport packages and work with materials requiring specialized storage and shipping conditions, including dry ice.

• Attention to Detail
• Compliance & Quality Focus
• Organization & Prioritization
• Communication Skills
• Problem Solving
• Customer Focus
• Collaboration & Teamwork
• Accountability & Reliability
• Adaptability
• Technical Aptitude

Avantor’s Advanced Laboratory Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role you will:

• Responsible for outbound shipments (international & domestic) which include but are not limited to samples, biologics, cell lines, human and non-human materials.
• Responsibility for incoming shipments may be added as the program expands or utilized as needed.
• Receive and process shipments to deliver to designated department freezer for storage and pickup by researcher.
• Complete all necessary CLASP, LSA/Trade Compliance paperwork and documentation.
• Retrieve samples from designated department freezer, or location, after receiving intake files.
• Process samples and correctly classify samples via customer systems.
• Support Dangerous Goods classification activities using Safety Data Sheet (SDS) documentation.
• Generate, review, and verify shipment documentation, including commercial invoices, customs paperwork, and other required shipping records.
• Package samples appropriately to maintain required storage and transport conditions (i.e dry ice & temp tails).
• Coordinate with carriers, researchers, and internal stakeholders to ensure the timely and compliant shipment of materials.
• Deliver samples under proper conditions to shipping office.
• Sign shipping documents and invoices as consigner.
• Follow all safety protocols, SOPs, and procedures for handling and transport of all sample types (i.e. double sleeves for ADCs).
• Serve as the primary point of contact for shipping issues, delays, and shipment-related inquiries.
• Submit tracking information to sending and receiving researchers.
• Collaborate directly with VWR Beerse & other VWR site shipping teams for intra-site shipments.
• Support inventory management activities for departmental samples and materials.
• Provide support as needed to lab role responsible for cell line management in Oncology.
• Weigh samples as needed.
• Obtain correct representative signature when required.
• Assist with other duties as required.

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Know Your Rights poster.

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