Preconstruction Coordinator

We are seeking a detail-oriented and proactive Preconstruction Coordinator to support bids, qualifications, proposals, and presentations through accurate, organized, and ethical preconstruction coordination. This role is ideal for someone who values doing things right, enjoys building smart systems, and thrives in a fast-paced, collaborative environment.

• Take full ownership of all incoming bid invitations by downloading, organizing, distributing, and version-controlling drawings, specifications, addenda, and related documents.
• Ensure the estimating team always has access to the most current, accurate information, demonstrating integrity through diligence and accountability.
• Assist with the preparation, organization, and tracking of prequalification and proposal documentation, including contract records and alerts.
• Maintain orderly, clean, and sustainable document workflows within the company’s document management system for immediate accessibility.
• Continuously look for smarter, more efficient ways to manage documents and data.

• Accurately input all new opportunities into the CRM, including bid dates, project scope, client details, and deliverables.
• Protect data integrity through proactive hygiene—ensuring records are complete, consistent, and dependable.
• Track project milestones and update CRM entries throughout the preconstruction lifecycle to support forecasting, reporting, and team alignment.

• Manage the flow of bid-related information between internal teams and external partners with clarity and timeliness.
• Maintain organized estimating and bid schedules, ensuring deadlines, reminders, and follow-ups are consistently executed.
• Partner with estimators and leadership to schedule bid reviews and support smooth pursuit execution.
• Anticipate team needs by ensuring all required materials are prepared well in advance of deadlines.

• Coordinate closely with estimators, project managers, and operations staff to promote seamless communication.
• Foster trust through honest, ethical, and clear communication—listening actively and responding promptly.
• Maintain professionalism and positivity in all interactions, bringing authenticity and energy to the team while contributing to a respectful, supportive work environment.
• Support a culture where people feel safe—physically, mentally, and emotionally—to do their best work.

• Assist in enhancement and maintenance of prequalification systems that ensure credentials, certifications, and company information remain accurate and current.
• Curate and manage a comprehensive library of resumes, project sheets, references, and marketing materials.
• Identify and implement opportunities to improve document workflows, CRM utilization, and information management practices—building better tools that make the work easier for everyone.

Additional duties as assigned.

• Exceptional organizational skills with remarkable attention to detail
• Ability to prioritize and balance competing projects without compromising quality
• Strong technical aptitude and proficiency with CRM systems
• Demonstrated integrity and ethical judgment with internal and external stakeholders
• Clear, professional communication skills and a collaborative mindset
• Ability to work independently while remaining a reliable, engaged team partner
• Creative writing skills and the ability to represent the organization with care and authenticity
• Proficiency with Microsoft Office, Adobe Creative Suite, Procore, Bluebeam, and CRM platforms
• Experience overseeing initiatives from rollout through completion in a fast-paced environment
• Strong data entry accuracy and consistency

• Proven ability to communicate effectively with stakeholders to manage overall document control and ensure accuracy.
• Excellent communication skills and strong attention to detail.

• High School Diploma or equivalent required
• Intermediate experience working with CRM technologies (Microsoft Dynamics preferred)

*Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.*

The statements included in this job description are not intended to be all-inclusive and other duties may be assigned as required.

IME, part of Quanta Services, is committed to providing equal employment opportunities to all employees and applicants and to creating an environment free of discrimination and harassment.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

IME will provide reasonable accommodations to applicants and employees who are qualified for a job so that they may perform the essential duties of the position. 

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.