Director of Procurement & Project Management

United StatesNormalexecutive

OperationsProject Manager

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WHAT WE ARE LOOKING FOR:We are seeking an experienced Director of Procurement & Project Management to lead our portfolio-wide procurement strategy and oversee purchasing, strategic sourcing,

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OperationsProject Manager

WHAT WE ARE LOOKING FOR:
We are seeking an experienced Director of Procurement & Project Management to lead our portfolio-wide procurement strategy and oversee purchasing, strategic sourcing, vendor relationships, and assigned capital projects across our multifamily portfolio.

The ideal candidate is a strategic thinker who is equally comfortable rolling up their sleeves to get things done. This individual will bring strong financial and analytical skills, sound judgment, and the ability to build relationships across departments and with our vendor partners.

Reporting to the Vice President of Development, Construction, Procurement & Commercial, the Director will establish consistent procurement practices, identify opportunities to maximize value, and ensure purchasing decisions support the needs of our communities and the long-term performance of our assets.

This position will also independently manage selected capital improvement, renovation, and procurement-related projects while supporting the Vice President on larger capital and redevelopment initiatives.

We are looking for someone who understands that effective procurement is not simply about securing the lowest price, but about balancing cost, quality, service, and operational needs while delivering measurable results.

WHAT WE EXPECT FROM YOU:
Leadership & Department Management
* Lead the Procurement & Project Management function, establishing department priorities, processes, performance expectations, and operating standards.
* Develop and manage departmental budgets and assigned project budgets, ensuring financial accountability and alignment with approved plans.
* Establish goals and performance measures that promote execution, accountability, and continuous improvement.
* Supervise, develop, train, and evaluate procurement and project-management team members.
* Establish consistent procurement and project-management practices across the multifamily portfolio.
* Partner with Development, Construction, Residential, Operations, Asset Management, Accounting, and other corporate functions to align procurement and project priorities.
* Provide the Vice President with analysis, recommendations, project updates, financial reporting, and risk assessments.
* Promote collaboration, accountability, and process improvements that support both corporate and onsite teams.

Strategic Procurement & Sourcing
* Develop and execute portfolio-wide procurement strategies aligned with company objectives, property needs, capital plans, and operating requirements.
* Lead strategic sourcing initiatives, competitive bidding, RFPs, and vendor selection for materials, equipment, services, construction, and capital projects.
* Negotiate pricing, contracts, rebates, warranties, service agreements, payment terms, and other commercial terms.
* Exercise purchasing and contracting authority within established approval limits and company policies.
* Develop and manage preferred-vendor and strategic supplier programs.
* Analyze portfolio spending to identify opportunities for cost savings, standardization, consolidation, and improved purchasing practices.
* Evaluate the performance and quality of products, materials, and equipment, recommending changes where appropriate.
* Standardize products, specifications, scopes of work, and purchasing practices where beneficial.
* Monitor market conditions, supplier capacity, pricing trends, and product availability to inform purchasing decisions.
* Ensure procurement decisions balance cost, quality, service, schedule, and long-term asset value.

Project Management & Capital Projects
* Independently manage assigned capital improvement, renovation, and procurement-related projects while supporting the Vice President in the planning and execution of larger capital and redevelopment initiatives.
* Establish project scopes, budgets, schedules, milestones, responsibilities, and reporting requirements for assigned projects.
* Coordinate procurement activities with project schedules to ensure materials, equipment, contractors, and services are available when needed.
* Lead or oversee contractor and vendor bid processes, scope reviews, evaluations, negotiations, and award recommendations.
* Monitor project budgets, commitments, expenditures, schedules, and risks.
* Review and manage change orders, substitutions, allowances, and other cost or scope changes within established authority.
* Support value engineering and material standardization while maintaining project quality and operational objectives.
* Coordinate with Development and Construction to identify procurement risks and resolve issues affecting project costs or schedules.
* Establish consistent project reporting and controls for assigned projects.
* Ensure timely project closeout, including documentation, warranties, final pricing, and vendor performance evaluations.

Vendor & Contract Management
* Build and maintain strong business relationships with contractors, manufacturers, distributors, suppliers, and service providers.
* Establish measurable vendor performance expectations related to cost, quality, service, responsiveness, compliance, and schedule.
* Oversee contract administration, renewals, pricing agreements, rebates, warranties, and service-level requirements.
* Ensure vendors comply with applicable insurance, licensing, safety, contractual, and company requirements.
* Evaluate vendor performance and implement corrective actions, renegotiations, or replacement recommendations when necessary.
* Maintain a preferred-vendor network capable of supporting the company's geographic and portfolio requirements.
* Ensure materials and service contracts are competitively bid in accordance with established company thresholds and policies.
Financial Performance & Reporting
* Establish and track procurement savings, cost avoidance, negotiated savings, rebates, and other measures of financial value.
* Monitor procurement expenditures and assigned project budgets against approved plans.
* Analyze purchasing trends, pricing variances, vendor performance, and portfolio spending.
* Prepare financial reports, dashboards, forecasts, and recommendations for leadership.
* Partner with Accounting and other departments to ensure accurate reporting and validation of procurement savings.
* Identify opportunities to improve purchasing efficiency and strengthen financial accountability.

Process, Systems & Continuous Improvement
* Develop, document, and maintain procurement and project-management policies, procedures, workflows, and controls.
* Identify opportunities to streamline purchasing, approvals, contracting, project reporting, and vendor management.
* Drive effective use of procurement, ERP, construction-management, analytics, and project-management systems.
* Establish consistent documentation and reporting standards across the portfolio.
* Evaluate existing practices and implement improvements that reduce costs, cycle times, risks, and administrative burdens.
* Participate in development and capital-planning discussions to identify procurement opportunities and potential project risks.
* Support community and corporate teams with sourcing strategies, vendor recommendations, project planning, and cost analysis.
* Perform other duties as assigned.

JOB KNOWLEDGE & SKILLS:
* Strong knowledge of strategic sourcing, procurement operations, contract negotiation, competitive bidding, and vendor management.
* Understanding of multifamily property operations, construction procurement, capital improvements, and project-management practices.
* Strong financial and analytical skills, including budgeting, cost analysis, forecasting, and evaluating purchasing trends.
* Ability to negotiate effectively while maintaining productive vendor and business relationships.
* Strong leadership skills with the ability to establish expectations, develop team members, and hold others accountable.
* Ability to manage multiple projects and priorities while maintaining attention to cost, quality, schedules, and results.
* Strong communication and interpersonal skills, with the ability to work effectively across departments and organizational levels.
* Sound judgment, problem-solving abilities, and a commitment to continuous improvement.
* Advanced Microsoft Excel proficiency and the ability to analyze and communicate complex purchasing and project data.
* Working knowledge of procurement, ERP, project-management, and reporting systems.
* Ability to balance strategic priorities with hands-on execution and the operational needs of our communities.

Required:
* Bachelor's degree in Supply Chain Management, Business Administration, Construction Management, or a related field.
* 8--12 years of progressive experience in procurement, strategic sourcing, project management, construction, capital projects, or a related field.
* 3--5 years of experience leading teams, procurement functions, programs, or complex cross-functional initiatives.
* Experience within multifamily housing, commercial real estate, construction, property operations, or a related real estate environment.
* Demonstrated experience with strategic sourcing, contract negotiation, vendor management, and competitive bidding.
* Experience managing project budgets, schedules, scopes, vendors, and procurement activities.
* Strong analytical, financial, negotiation, organizational, and communication skills.

Preferred:
* Experience managing portfolio-wide procurement programs for a multifamily or real estate organization.
* Experience with Yardi, Procore, Coupa, or similar ERP, procurement, and construction-management systems.
* Experience with Power BI or comparable business-intelligence platforms.
* Familiarity with AI productivity tools such as Microsoft Copilot, ChatGPT, Claude, or similar applications.
* Professional certifications such as CPSM, PMP, CCM, or Lean Six Sigma.