Emergency Medicine Residency Program Manager - MUSC Florence Medical Center FT

Responsibilities

50% Program Operations and Accreditation Compliance Oversight

·         Coordinate ACGME Site Visits and prepare the required reports; Update program information in ACGME ADS (i.e., resident and faculty rosters, resident and faculty scholarly activity) 

o   Monitor resident duty hours, resident vacation leave; Maintain, update and distribute all resident, faculty and program evaluations  

o   Maintain resident files, test scores, training history and portfolios/demographics;  

o   Maintain conference scheduling, resident scheduling, rotation scheduling, conference attendance, faculty accounts.  

o   Enter Annual Program Evaluations (APEs); Be able to pull all reports.  

o   Maintain all information for Clinical Competency Committee (CCC) meetings and resident dashboards, progress reports ensuring all clinical competency milestones are up-to-date and managed accurately. 

·         Daily operations and logistics for the training program. Work closely with Corporate Graduate Medical Education office to process new/returning residents; manage, update, ensure appropriate active state licensure, DEA, DHEC, other accreditation requirements; schedule required certification classes (ACLS, etc.). Update all information in the resident files in MedHub. 

o   organize lectures/materials needed for training/education of residents.

o   manage the MedHub system to ensure successful required input for resident/faculty data to provide evaluative resident and program information/statistics.

o   prepare reports on residents' hours and activities for appropriate institutional and governmental agencies.  

o   manage and maintain all off-site affiliation agreements (Program Letters of Agreement).  

o   maintain residents' files in MedHub.

o   prepare and submit all necessary CME paperwork.

o   serves as liaison with other departments and institutions. 

·         Functions as department liaison with Corporate Graduate Medical Education office. Act as a clearinghouse and information source for all residency issues; proactively communicate with residents via various modalities for reminders on course work, lecture responsibilities, etc. Meet with the Program Director, regularly, to provide updates and process improvement. Attend meetings with Corporate GME office.

·         Coordinate Electronic Residency Application System (ERAS), interview scheduling, and Match Day processes.

o   coordinates Residency recruitment dinners, set up recruitment schedules,  

o   facilitate candidates manage interview process for applicants from letter of interview through coordinating, scheduling interview visit.

o   correlate ERAS/Thalamus computer data and compile report to faculty for ranking applicants for National Resident Matching Program (NRMP).

o   plans and arranges social activities.  

o   coordinate/manage orientation to ensure smooth transition into MUSC hospital system.  

o   maintains constant communications with applicants, faculty and residents throughout entire process.

• Manage post-Match Day/Onboarding tasks, communications with incoming residents, GME office in Charleston, hospital leadership, S.C. licensure contacts, Department of Global Health at MUSC, etc.
• Maintain onboarding materials in MedHub ensuring uploads are disseminated accurately into the Resident’s portfolios; Manage and coordinate program orientation schedule and activities.

20% Administrative and Financial Management