Recruiting Operations Specialist (Contract)

At Labelbox, we're building the critical infrastructure that powers breakthrough AI models at leading research labs and enterprises. Since 2018, we've been pioneering data-centric approaches that are fundamental to AI development, and our work becomes even more essential as AI capabilities expand exponentially.

We're the only company offering three integrated solutions for frontier AI development:

1. Enterprise Platform & Tools: Advanced annotation tools, workflow automation, and quality control systems that enable teams to produce high-quality training data at scale
2. Frontier Data Labeling Service: Specialized data labeling through Alignerr, leveraging subject matter experts for next-generation AI models
3. Expert Marketplace: Connecting AI teams with highly skilled annotators and domain experts for flexible scaling

As a Recruiting Operations Specialist at Labelbox, you’ll help keep hiring running smoothly while delivering an exceptional experience for candidates and interview teams. A large portion of your time will focus on interview scheduling and coordination, partnering closely with the Talent Acquisition leads and hiring managers to manage logistics and keep the process moving. You’ll also manage recruiting workflows and data in Greenhouse and Gem, building reports and dashboards that turn recruiting activity into actionable insights. This role offers the autonomy to identify opportunities, propose ideas, and own projects that improve how we hire. Based at our San Francisco headquarters three to four days per week, you’ll bring proactive ownership, strong attention to detail, and a drive to make recruiting better.

• Dedicate a large portion of your time to interview scheduling and coordination, managing calendars, logistics, and last-minute changes.
• Deliver an exceptional candidate experience through thoughtful communication, attention to detail, and seamless support throughout the interview process.
• Partner closely with the Talent Acquisition lead, recruiters, and hiring managers to keep hiring organized, efficient, and moving forward.
• Manage day-to-day operations in Greenhouse and Gem, maintaining consistent workflows and clean, reliable data through regular audits and improvements.
• Build and maintain recruiting reports and dashboards, including recurring and ad hoc reporting on pipeline health, hiring progress, and candidate experience.
• Identify and implement improvements to recruiting processes, tools, and workflows that strengthen the candidate and hiring team experience.
• Own projects that meaningfully improve recruiting at Labelbox, with the autonomy to propose ideas and drive them through execution.

• 2+ years of experience in recruiting operations, recruiting coordination, or people operations preferred.
• Bachelor’s degree preferred.
• A driven, proactive approach: you anticipate needs, take initiative, and follow through with minimal direction.
• Dependable execution and curiosity; you enjoy keeping daily recruiting activities running smoothly while finding ways to make them better.
• Experience delivering an exceptional candidate experience, with strong communication skills and attention to detail.
• Deep expertise in Greenhouse and Gem, including Gem Analytics, reporting, and data management.
• A strong interest in reporting and analytics, with the ability to translate recruiting data into clear, actionable insights.
• Excellent organizational and collaboration skills, with the ability to manage competing priorities in a fast-paced environment.
• Ability to work from Labelbox’s San Francisco headquarters 3 to 4 days per week.

• Environment: Fast-paced and high-intensity, perfect for ambitious individuals who thrive on ownership and quick decision-making
• Growth: Career advancement opportunities directly tied to your impact
• Vision: Be part of building the foundation for humanity's most transformative technology

We believe data will remain crucial in achieving artificial general intelligence. As AI models become more sophisticated, the need for high-quality, specialized training data will only grow. Join us in developing new products and services that enable the next generation of AI breakthroughs.

Labelbox is backed by leading investors including SoftBank, Andreessen Horowitz, B Capital, Gradient Ventures, Databricks Ventures, and Kleiner Perkins. Our customers include Fortune 500 enterprises and leading AI labs.

Your Personal Data Privacy: Any personal information you provide Labelbox as a part of your application will be processed in accordance with Labelbox’s Job Applicant Privacy notice.

Any emails from Labelbox team members will originate from a @labelbox.com email address. If you encounter anything that raises suspicions during your interactions, we encourage you to exercise caution and suspend or discontinue communications.