Service Operations Distribution Specialist

• Company: Vensure Employer Solutions — the largest privately held organization in the HR technology and service sector, providing HR/HCM technology, managed services, and global business process outsourcing (BPO). The company and its service providers collectively serve over 95,000 businesses and process over $135B in annual payroll. As a “One Employer Solution” headquartered in Chandler, Arizona, Vensure helps businesses streamline and grow operations. Visit www.vensure.com.

• Position: Service Operations Distribution Specialist (Job ID: 18202) — NY.

• Position Summary: Deliver accurate, timely, and secure distribution of payroll materials in a high-volume payroll environment. Manage end-to-end printing, packaging, and preparation of payrolls for the organization’s client base while meeting quality, timeline, and compliance standards.

• Compensation: $15.00 - $20.00 hourly

• Essential Duties and Responsibilities:

• Assemble and prepare payroll packages according to client counts, ensuring required materials (registers, departmental reports, worksheets, liability reports, checks, vouchers, miscellaneous documents) are included and meet quality and timeline standards.

• Operate office and production equipment, including mailing systems, shipping PCs, printers, sealers, and related machinery.

• Inspect printed payroll checks; perform quality checks, sort, and package for secure pickup or delivery.

• Coordinate and complete daily mail and overnight shipping label posting to meet distribution schedules.

• Complete package confirmations, logs, and checklists to track package movement, security, and location.

• Follow security, confidentiality, and audit protocols to protect sensitive client and payroll information.

• Identify, document, and escalate discrepancies or issues to appropriate personnel to prevent missing, incorrect, or delayed output.

• Stage and replenish packaging supplies to maintain production readiness.

• Load and unload paper stock and materials to support printers and production equipment.

• Execute daily processing and printing tasks across multiple platforms with accuracy and timeliness.

• Coordinate and monitor computer processing jobs, verify successful completion, and address interruptions or errors promptly.

• Maintain regular on-site attendance as an essential job function for secure system access, collaboration on sensitive technical matters, participation in operational meetings, and hands-on activities.

• Marginal Functions:

• Build and maintain relationships with team members and peers across disciplines to coordinate communications and services affecting clients.

• Provide light administrative support (filing digital documents, maintaining shared drives, archiving vendor or training records).

• Help maintain cleanliness and organization of production and storage areas.

• Attend webinars and training to stay current on department and company best practices.

• Complete projects and other duties as assigned by the supervisor.

• Knowledge, Skills, and Abilities:

• Excellent communication and interpersonal skills; ability to collaborate across teams and build positive working relationships.

• Strong time management and prioritization skills in a fast-paced environment.

• Flexibility to perform varied print room assignments, operate different equipment, run varied jobs, and learn new machinery/processes.

• Ability to collaborate with internal departments for seamless operations and workflow coordination.

• Strong work ethic, teamwork orientation, professionalism, reliability, and enthusiasm.

• Sound decision-making abilities when evaluating information and determining actions.

• Working knowledge of shipping and logistics vendors (FedEx, UPS, other couriers); ability to coordinate shipments, evaluate service levels, manage vendor relationships, and identify cost-saving opportunities.

• Exceptional attention to detail to review printed documents for quality and accuracy.

• Education & Experience:

• High School Diploma preferred or equivalent combination of experience, skills, or education (including relevant non-traditional degree programs or job training programs).

• One (1) or more years of experience with cloud-based printing solutions preferred.

• One (1) or more years of experience with administrative and clerical procedures.

• Experience with Microsoft Office (Outlook, Teams, Excel, PowerPoint) and demonstrated ability to learn other applications as needed.

#SolvoGlobal

#LI-PROMOTED

#LI-Onsite