HSE (Health, Safety, and Environment) Specialist

Position Overview

The HSE (Health, Safety, and Environment) Specialist provides essential support to the Client HSE department, ensuring smooth operations of health, safety, and environmental programs.

• →Administrative Support Maintain and organize HSE documentation, records, and filing systems in compliance with regulatory requirements and company policies.
• →Coordinate meeting schedules, prepare agendas, and distribute minutes for HSE team meetings and safety committees.
• →Process and track HSE-related correspondence, reports, and communications across departments.

Documentation and Compliance 

• →Prepare and format HSE reports, presentations, and training materials.
• →Maintain accurate databases of safety inspections, incident reports, training records, and equipment certifications.
• →Assist with document control processes to ensure current versions of safety procedures and policies are accessible.

Program Coordination 

• →Support the scheduling and logistics of safety training sessions, drills, and awareness campaigns.
• →Coordinate safety equipment orders, inventory tracking, and maintenance schedules.
• →Assist with organizing safety audits, inspections, and regulatory visits.
• →Help maintain the HSE notice boards, intranet pages, and communication channels.
• →Conduct inspections and audits of site as required and participate in seed site safety network as required by site management & HSE personnel.

Data Management and Reporting 

• →Enter and maintain data in HSE management systems and databases.
• →Generate routine reports on safety metrics, incident trends, and program participation.
• →Assist with analyzing data for monthly and annual HSE performance reports.

Stakeholder Communication 

• →Serve as a point of contact for HSE inquiries from employees and external parties.
• →Coordinate with contractors, vendors, and regulatory agencies regarding HSE matters.
• →Distribute safety alerts, bulletins, and policy updates to relevant stakeholders.

Education and Experience 

• High school diploma or equivalent required; associate degree in business administration or related field preferred.
• One to three years of administrative experience, preferably in HSE, facilities, operations, or related environment.
• Familiarity with health, safety, and environmental regulations beneficial.

Technical Skills 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database management and document control systems.
• Ability to learn HSE-specific software and management systems.
• Strong data entry skills with attention to accuracy.

Core Competencies 

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High attention to detail and commitment to accuracy in documentation.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and proactive approach to tasks.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.