Office & Project Manager -63550003067

Maintain and update active jobs in cloud project management platforms (e.g., monday.com or similar), breaking down project scopes into structured tasks and milestones.

Review signed project proposals to verify that trade scopes are sequenced and scheduled accurately.

Confirm that job-site materials, deliveries, and site readiness are verified prior to trade arrival.

Monitor project timelines daily to identify delays or potential bottlenecks before they impact delivery dates.

Coordinate with trade contractors regarding scope requirements, schedules, and property access details.

Issue proactive schedule updates and confirmations so trades, property owners, and partners know exact arrival windows.

Build productive working relationships with hands-on trade contractors via direct phone and SMS communication.

Provide clear, professional project updates to clients and real estate partners regarding timelines and progress.

Research and source construction materials, finishes, and fixtures across suppliers, trade distributors, and online vendors.

Prepare curated procurement options with pricing and availability for leadership sign-off prior to placing orders.

Track deliveries and resolve backorders or hard-to-find items to prevent job-site downtime.

Support estimates, invoicing, change orders, and customer records using cloud field service management software (e.g., Housecall Pro, Jobber, or similar).

Prepare, organize, and archive contractor agreements, lien waivers, and project documentation.

Conduct brief daily standups with leadership to capture priorities, track open loops, and execute follow-ups.

Adhere to and improve standard operating procedures (SOPs), working alongside established AI productivity tools for routine operational tasks.

Provide administrative support for leasing workflows across the company’s rental property portfolio.

Track active leases, log tenant inquiries or repair requests, and dispatch service vendors as needed.

• Background in residential construction, remodeling, general contracting, or property management.

• Familiarity with field service management platforms (e.g., Housecall Pro, Jobber, ServiceTitan).

• Prior experience sourcing residential construction materials or handling trade purchasing.

• Exposure to residential property leasing, tenant coordination, or rental property maintenance workflows.

• Strong interest in growing into a senior project manager or head of operations role.