IFAS Citation Project Assistant (Time Limited Dec 2026 - March 2027)

Classification Title:	IFAS Citation Project Assistant (Time Limited Dec 2026 - March 2027)
Job Description:

• →Downloads article citations from Scopus, Web of Science, and journal websites into EndNote
• →Verifies all citation elements are correct in EndNote and Word/Excel
• →Reviews each citation for compliance with established publication guidelines, which includes verifying:
• →that article is in its “final form” in 2026 (not online first/preprint/first look, etc.)
• →the journal and article type of the citation are both peer-reviewed
• →at least one of the referenced authors is affiliated with UF and the unit
• →Reviews all the final lists to ensure accuracy

• Work hours are Monday through Friday (between the hours of 8 am – 5 pm)
• 20 hours per week -  December 9^th-17^th  during training and the beginning of January
• 32-40 hours  -  early January through late March
• Please note that there will be a pause in work from December 23, 2026- January 4, 2027. Work resumes January 5, 2027.

Expected Salary:

$20/h

Required Qualifications:

• Excellent communication, organization and problem-solving skills
• Experience using Microsoft Word and Microsoft Excel (manipulating cells, sorting, copy/paste)
• Strong ability to pay attention to detail
• Ability to work independently, once trained and to ask questions when needed
• HS diploma
• Ability to work 32-40 hours/week

Preferred:

• Bachelor’s degree
• Experience using EndNote or similar citation management program
• Experience using Google Sheets
• Familiarity with Web of Science and/or Scopus
• Familiarity with academic journal articles (locating them, looking at author bylines, understanding of peer-review)

Special Instructions to Applicants:

In order to be consider for this position, please upload your cover letter, resume and 3 references.  

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position. 

Health Assessment Required:  No

 

Advertised: 29 Oct 2026 Eastern Daylight Time
Applications close: 05 Nov 2026 Eastern Standard Time

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