Senior Project Manager (Staff)

(Please include cover letter with application)

●   Project Delivery — Owns day-to-day client communication, scope, plan, and budget for each project from concept through installation and warranty.

●   Governance & Process — Applies the studio's lifecycle framework, templates, and tools on every project.

●   Portfolio Reporting — Gives the Director timely status, budget, and risk data, and escalates early.

●   Resourcing & Financial Input — Forecasts team needs and supplies project data for change orders, invoicing, and utilization.

●   Team Contribution — Leads the project team and mentors junior members as assigned.

Project Delivery

●   Lead the project team day-to-day, in partnership with the Creative Director, and know when to drive and when to shadow the creative process

●   Manage multidisciplinary workflow by defining and tracking team tasks and deliverables, with clear roles and responsibilities in every phase

●   Run project setup and close-out using the studio's templates, and contribute to post-project reviews

●   Coordinate with Production on software, media, and AV needs as projects require

Scope, Planning, and Budget

●   Draft Scopes of Work, with Production input on software and media scoping, and manage them through execution

●   Build project timelines and work plans that capture cross-functional internal and external dependencies

●   Build and maintain project budgets, track actuals and burn, and adjust plans and budgets as direction, scope, or team changes, delivering on or under budget

●   Identify scope changes early, draft change orders

Client Relationships

●   Own day-to-day communication with clients and partners of all levels, building long-standing relationships and keeping them informed of status, scope, and milestones

Vendors and Subcontractors

●   Scope, onboard, and oversee vendors and subcontractors, preparing vendor scopes and contract terms 

Governance, Reporting, and Escalation

●   Apply the studio's lifecycle framework, templates, and tools consistently, adapting them to each project

●   Produce clear, comprehensible status reports on schedule, budget, and risk for each project

Resourcing and Financial Input

●   Submit weekly resource needs and forecasts for each project

●   Provide project data for invoicing and receivables, keep actuals current so utilization, capacity, and budget reporting stay accurate, and respond promptly to finance questions

● Strong grasp of design processes, client partnerships, and project administration

● Proven leader of project teams, building trust through clear, efficient communication

● Composed and at ease with all clients

● Skilled at scheduling, prioritizing, and escalating under tight deadlines

● Experienced in scoping and budgeting projects, delivering on or under budget

● Excellent writing, documentation, and presentation skills

• Ability to travel within the US and globally
• Must be able to work on-site in our NYC Studio
• Must be eligible to work in the United States
• Primary residence in NY, NJ, CT, DC, VA, or MD

●   Minimum of 6 years of project management experience, leading multiple projects at once from concept through production, installation, and warranty