Lead Coordinator, Academic Affairs

New Position

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Business Operations

# of Open Positions:

1

Faculty/Service - Department:

Student Affairs, Registrar

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/11/02

Applications must be received BEFORE (YYYY/MM/DD):

2026/11/13

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$76,104.00 - $96,135.00

About Student Affairs:

Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students, support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy, well and thriving as they pursue their ambitions. We help them apply and enrol for courses, we oversee 11 residences and an award-winning Dining Hall, we organize fun events, we provide extensive recreation program opportunities and varsity sports activities, we run an innovative career development and experiential learning program and much more!

 There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

• →Postsecondary education in administration, project management, public administration, or a related field, or an equivalent combination of education and work experience.
• →A minimum of seven (7) years of relevant experience coordinating projects, institutional initiatives, or complex operations involving multiple stakeholders, governance processes, and tight deadlines.
• →Bilingualism in French and English, both spoken and written.
• →Experience in planning, coordinating, implementing, and monitoring projects, including managing timelines, risks, decisions, and deliverables.
• →Experience conducting research, analyzing data, and producing reports, tables, presentations, and decision-support documents.
• →Good understanding of governance structures, approval processes, and committee roles and timelines.
• →Strong proficiency with computer applications used for planning, project tracking, data analysis, document preparation, and collaboration.
• →Ability to produce accurate, high-quality work under pressure, resolve operational issues, and meet tight deadlines.
• →Excellent organizational skills, autonomy, sound judgment, and the ability to manage multiple priorities, stakeholders, and deadlines simultaneously.
• →Excellent interpersonal and communication skills, with a demonstrated ability to engage, coordinate, and support stakeholders from different sectors and levels of decision-making.
• →Ability to exercise discretion and protect the confidentiality of sensitive information, particularly in files submitted to governance bodies and senior management.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.