Procurement Associate / Operations Associate

BrazilRemoteFull-timemid

OperationsOperations Specialist

2 views0 saves0 applied

Apply Now

Quick Summary

Overview

his position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Procurement Associate / Operations Associate based in Brazil .

Technical Tools

OperationsOperations Specialist

This role offers the opportunity to support procurement and supply chain operations within a fast-growing consumer products business. You will coordinate purchasing activities for raw materials, packaging, and product trials while working closely with suppliers, manufacturers, and internal teams. Your work will help ensure purchase orders, inventory records, supplier documentation, and invoices remain accurate and up to date. You will also investigate discrepancies, resolve operational issues, and support month-end reconciliation processes. The position combines hands-on administrative responsibilities with analytical problem-solving and process improvement. It is well suited to someone who takes ownership, communicates proactively, and enjoys finding practical ways to make operations more efficient. As the business grows, you will have the opportunity to take on broader responsibilities and contribute to improved systems and workflows.

Manage procurement activities for raw materials, packaging, and product trials.
Create, revise, issue, and track purchase orders, ensuring they accurately reflect current requirements.
Follow up with suppliers regarding pricing, availability, production status, delivery timelines, and outstanding documentation.
Support quarterly and annual raw-material pricing reviews, bidding processes, and supplier market research.
Maintain accurate procurement databases, supplier information, purchasing records, contract balances, and supplier inventory details.
Communicate directly with suppliers through email, phone, and other channels to resolve issues and keep orders moving.
Build productive supplier relationships while maintaining urgency, accountability, and consistent follow-up.
Maintain supplier regulatory documentation and certification records, including food-related certifications such as Kosher certification.
Support supplier onboarding and documentation requests, as well as the identification and evaluation of potential new suppliers.
Collect and review inventory reports from manufacturers and supply partners.
Support month-end inventory reconciliation, quarterly raw-material reconciliations, and related true-up processes.
Investigate discrepancies across inventory reports, purchase orders, invoices, and receiving documentation.
Perform three-way matching and assist with invoice reconciliation.
Maintain internal procurement databases and Bills of Materials (BOMs).
Troubleshoot raw-material, packaging, shipment, and supplier issues, coordinating corrective actions when materials are incorrect, documentation is missing, or production is delayed.
Coordinate replacement materials, additional quantities, revised purchase orders, and other solutions when issues arise.
Support packaging changes by tracking print status, adjusting SKU quantities, revising purchase orders, and assessing cost and timing implications.
Track product samples and trial materials and coordinate requests with suppliers and the Product team.
Support packaging pre-press activities in collaboration with the Creative team.
Assist Finance and Accounting with invoice reconciliation, audit documentation, receiving records, and other supporting documentation.
Support sales order generation and additional operational finance requests.
Collaborate with Finance, Product, Creative, Supply Chain, and manufacturing partners to maintain efficient workflows.
Identify opportunities to improve procurement processes, reporting, supplier communication, and operational tracking.
Help develop dashboards, trackers, and reporting tools that improve visibility into procurement and supply chain activities.
Explore automation and AI tools, including Claude, to reduce repetitive work and improve bidding, reporting, data analysis, and administrative processes.

Requirements

~2 min read

At least 2 years of experience in procurement, purchasing, supply chain, operations, or a related field.
Experience working directly with suppliers, vendors, manufacturers, or co-manufacturers.
Strong Microsoft Excel skills, including the ability to manipulate, analyze, and reconcile large datasets.
Exceptional attention to detail and a high standard of accuracy.
Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
Strong sense of urgency, ownership, and accountability.
Confidence communicating by phone and proactively following up with suppliers.
Ability to maintain positive supplier relationships while remaining persistent when resolving delays or outstanding issues.
Strong problem-solving skills and sound judgment when investigating operational discrepancies.
Ability to work independently, research solutions, and take initiative without requiring constant direction.
Comfortable collaborating remotely and communicating proactively through tools such as Slack and Google Workspace.
Willingness to learn and experiment with new technologies and AI tools.
Advanced English proficiency; CVs must be submitted in English.
Preferred: Experience with ERP systems.
Nice to have: Experience in food, beverage, consumer packaged goods (CPG), manufacturing, or another industry involving physical products and raw materials.
Nice to have: Experience procuring ingredients, raw materials, or packaging.
Nice to have: Knowledge of food manufacturing, food safety, shelf-life considerations, or regulatory requirements.
Nice to have: Experience with raw-material bidding, requests for quotations (RFQs), supplier pricing, or market analysis.
Nice to have: Experience with Microsoft Business Central or another ERP system.
Nice to have: Experience maintaining Bills of Materials (BOMs), conducting inventory reconciliations, or working with co-manufacturers.
Nice to have: Experience building dashboards, reports, or automated workflows, or using Claude and other AI tools to improve operational processes.
Applicants must reside in Latin America.