Material Service Coordinator-Courier

Shirley Ryan AbilityLab is the global leader in physical medicine and rehabilitation for adults and children with the most severe, complex conditions. By joining our team, you’ll be part of our life-changing mission and vision. You’ll contribute to an innovative, multifaceted culture that is second to none — one that embraces collaboration, excellence, discovery and compassion. You’ll play a role in something that’s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes — as we Advance Human Ability, together.

• Matches items received against packing slip and purchase order data and prepares receiving, communicating discrepancies to Purchasing and Central Supply.

• Loads and unloads delivery vehicles, verifying received items match the items on the vendor, carrier, and hospital records, and reporting discrepancies to carrier and designated hospital department(s).

• Delivers incoming parcels to proper locations with correct documentation of delivery.

• Completes and submits shipping and receiving documentation, filing documents as needed.

• Stores supplies, equipment, and processed items in appropriate shelves and cabinets, reloads carts with materials and replenishes stock as needed.

• Resolves complaints and inquiries, explaining receiving services to users.

• Traces lost orders, recommending alternatives and referring callers to appropriate resource as necessary.

• Performs routine maintenance and cleaning of assigned equipment.

• Prepares packages for shipment, via online carrier resources (UPS, FedEx)

• Drives vehicles over designated routes in accordance with time schedules, to pick up, deliver and transport goods, packages, mail, including 'Daily Receipt" bags, and RIC staff to Alternate Sites of Care.

• Performs basic vehicle maintenance, including servicing vehicle with gas, water and oil; cleaning exterior and interior of vehicles, ensuring compliance with Chicago and Illinois safety rules and regulations.

• Maintains records concerning vehicle maintenance, miles driven and deliveries made or received; logs and prepares incident and accident reports.

• Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

• Reports directly to the Manager, Purchasing and Staff Services

• Work requires educational development normally acquired through high school to perform according to written procedures; correctly interpret receiving documents and requisitions; and perform simple calculations.

• A valid driver's license and good driving record is required.

• Minimum 3 months of orientation and training to ensure knowledge of storing and distribution procedures, as well as for on-the-job experience to learn how to safely and efficiently operate various equipment.

• Able to operates lift truck, hydraulic forklift, flat truck, mailing machine

• Able to use power equipment, photocopiers, telephone, automated inventory/purchasing system(s), other equipment, and computers for documenting receiving as trained and assigned.  Maintains safe and cost-effective practice.

• Ability to concentrate and pay close attention to detail when setting up equipment, checking stock orders, and filling requisitions.

• Interpersonal skills required to exchange factual information in an accurate and courteous manner with Institute staff and contact persons within the medical complex and at post offices.

• Requires a strong set of navigational skills to quickly adjust to alternate courier routes under adverse traffic conditions.

• Normal office environment with little or no exposure to dust or extreme temperature.

• Ability to transport shelve supplies, stock cartons, etc., weighing over forty pounds.

• Ability to lift 25-50 pounds