Office & Operations Coordinator

India·JammuPermanent - Full Timemid

OperationsOperations Coordinator

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Quick Summary

Overview

Work Mode: In our Pune OfficeAbout the role We’re looking for a hands-on and dependable Office & Operations Coordinator to support the smooth day-to-day running of our Pune office.

Technical Tools

OperationsOperations Coordinator

Work Mode: In our Pune Office

About the role

We’re looking for a hands-on and dependable Office & Operations Coordinator to support the smooth day-to-day running of our Pune office.

This role suits someone who is organised, responsive and comfortable taking ownership of multiple operational responsibilities. You’ll work closely with the People team, employees, vendors and other stakeholders to ensure that the office is well managed and employees have a positive, well-supported workplace experience.

Key Responsibilities

Office Operations

Take ownership of the day-to-day functioning of the Pune office.
Ensure office facilities, supplies, equipment and common areas are maintained appropriately.
Coordinate with building management and external service providers for office-related requirements.
Identify operational issues proactively and ensure timely resolution.
Maintain appropriate office records, trackers and documentation.

Vendor Management

Coordinate with vendors for housekeeping, maintenance, pantry, stationery, repairs and other office services.
Follow up on vendor deliverables and ensure services are completed as expected.
Maintain vendor records, invoices and supporting documentation.
Support vendor onboarding, renewals and coordination where required.

Finance & Administrative Support

Maintain accurate records of office-related expenses.
Coordinate petty cash invoices, bills and supporting documents with the Finance team.
Manage petty cash and reimbursements responsibly, with clear supporting records and reconciliations.
Support procurement and purchase coordination for office requirements.

Employee & People Operations Support

Support the People team with onboarding and offboarding logistics.
Coordinate employee assets, access requirements and workplace arrangements with the relevant teams.
Help ensure new joiners have a smooth first-day and office experience.
Support employee documentation and administrative requirements where needed.

Office Events & Employee Experience

Provide operational support for employee engagement activities, celebrations, Town Halls and other office events.
Coordinate logistics including materials, vendors, refreshments and office setup.
Be approachable and responsive to employees requiring day-to-day workplace support.

Travel & General Coordination

Support travel, accommodation and local logistics when required.
Coordinate office visits and arrangements for colleagues, leadership, vendors and guests.
Provide administrative support for ad-hoc operational requirements.