Project Manager – Business Planning and Strategic Initiatives

Responsible for coordinating USBC’s annual business planning process, managing major cross-functional projects identified in approved business plans, and providing monthly progress reporting to leadership. This role drives planning consistency, accountability, timely execution, and visibility into strategic priorities across departments.

• →Coordinate the annual USBC business planning cycle, including calendars, milestones, templates, instructions, reviews, and final submissions.
• →Partner with department leaders to develop clear objectives, initiatives, deliverables, timelines, resource needs, and measurable success criteria within annual business plans.
• →Consolidate and organize departmental business plans, identify interdependencies, and track completion of required planning activities.
• →Facilitate business planning meetings, follow-ups, and cross-functional alignment while ensuring department leaders retain ownership of their plans and results.
• →Lead assigned major business initiatives from approved annual plans, developing project charters, scope, schedules, milestones, and delivery plans.
• →Coordinate cross-functional project teams, stakeholders, dependencies, vendors, and resources to advance work against agreed priorities.
• →Monitor project scope, schedule, budget, deliverables, risks, issues, and decisions; escalate material concerns and recommend corrective actions.
• →Maintain centralized project plans, status trackers, action logs, and supporting documentation using established PMO practices.
• →Collect and validate monthly progress updates from initiative owners, including milestone completion, performance against objectives, and upcoming activities.
• →Prepare and distribute concise monthly business plan project reports and leadership dashboards highlighting status, accomplishments, risks, delays, and decisions needed.
• →Facilitate monthly progress reviews with department leaders and follow up on commitments, overdue items, and mitigation plans.
• →Identify opportunities to improve business planning, project governance, reporting consistency, and organizational execution.
• →Provide timely communication and support to leadership and project stakeholders; maintain current project management skills.
• →Other duties as assigned.

• →This position does not have supervisory responsibilities.

• Excellent written, verbal, presentation, and executive-level reporting skills.
• Ability to facilitate planning processes and manage multiple complex, cross-functional projects.
• Ability to develop schedules, track milestones, analyze risks, and resolve competing priorities.
• Strong organizational, analytical, documentation, and attention-to-detail skills.
• Ability to collaborate effectively with department leaders and influence without direct authority.
• Proficiency with project management, spreadsheets, presentations, and status reporting tools.

• At least 5 years of project management, business operations, strategic planning, or related experience.
• Experience coordinating annual business plans, operational plans, or organization-wide planning cycles.
• Demonstrated success managing cross-functional projects and reporting progress to leadership.
• Experience with project management methodologies, including Waterfall, Agile, or hybrid approaches.
• Experience developing dashboards, executive status reports, and project tracking tools.
• Experience working with internal stakeholders and external vendors.
• Proficiency in Microsoft Office; experience with Microsoft Project, Jira, Smartsheet, or similar tools is a plus.
• Bachelor’s degree in business, project management, or related field preferred; equivalent experience considered.
• Must pass the RVP program and maintain a “Green Light” status.
• Must adhere to the Code of Conduct of the USBC Registered Volunteer Program as a condition of employment and continued employment.

• Must be able to remain in a stationary position, often standing or sitting, for prolonged periods.
• Occasionally required to move about inside the office and offsite locations.
• Occasionally required to climb, balance, bend, stoop, kneel, or crawl.
• Light work that includes occasionally lifting/moving objects up to 30 lbs.

COMPENSATION/BENEFITS:

• Compensation paid commensurate on experience.
• Benefits (Health, Medical, FSA, HSA, Dental, Vision, Life, 401(k) + match, PTO, Holiday Pay, and more).

TRAVEL: Ability to travel up to 10% of the time, at a minimum.