Supply Chain Specialist

The Supply Chain Specialist manages supply chain operations for assigned markets and customers, ensuring the efficient processing of orders, coordination of product shipments, and timely delivery of goods. The role works closely with manufacturing facilities, suppliers, logistics providers, and internal departments to maintain product availability and support end-to-end supply chain activities.

Supply Chain & Order Management

• →Process and monitor sales and purchase orders through SAP and other relevant systems, ensuring accuracy and timely execution.
• →Coordinate product launches, phase-ins, and phase-outs for assigned markets and customers.
• →Maintain accurate customer and material master data and communicate changes in demand and production requirements to manufacturing facilities.
• →Monitor product availability, order fulfillment, and shipment schedules to support continuous supply and minimize inventory write-offs.
• →Coordinate with factories, suppliers, warehouses, freight forwarders, and carriers to facilitate timely and complete deliveries.
• →Track shipments throughout the delivery process and address issues that may affect agreed delivery schedules.

Logistics & Documentation

• →Coordinate transportation requirements and shipment arrangements with logistics providers.
• →Prepare and process shipping and commercial documents, including order confirmations, proforma invoices, packing lists, and export invoices.
• →Facilitate the preparation of certificates of origin and other certifications required by specific markets or customers.
• →Ensure shipment documentation is complete, accurate, and submitted within required timelines to support customs clearance and billing.

Financial & Transaction Coordination

• →Prepare service-related purchase orders and ensure goods receipts are accurately recorded upon service completion.
• →Coordinate with Finance and other departments to resolve supplier invoice discrepancies involving billing details, quantities, currencies, and service costs.
• →Assist in reviewing blocked supplier invoices and coordinating their resolution.
• →Support monthly and quarterly GR/IR reconciliation activities and address outstanding or unbalanced purchase orders.
• →Provide supply chain-related support during month-end, quarter-end, and year-end closing.

Compliance & Process Improvement

• →Ensure supply chain activities comply with company policies, procedures, and internal control requirements.
• →Support internal and external audits by providing necessary records and documentation.
• →Review relevant J-SOX controls and reports covering order-to-cash, procure-to-pay, and inventory management processes.
• →Monitor changes in taxation, trade regulations, and other requirements that may affect supply chain operations.
• →Assess operational concerns, identify potential business impacts, and recommend solutions or process improvements.
• →Maintain updated process documentation and handover materials to ensure continuity of operations.

Stakeholder Coordination

• →Collaborate with manufacturing facilities, suppliers, customers, logistics partners, Finance, and other internal stakeholders to address supply chain requirements.
• →Provide timely updates on order status, shipment schedules, documentation, and operational concerns.
• →Participate in cross-functional projects and handle other supply chain-related assignments as needed.

• Bachelor's degree in Supply Chain Management, Engineering, Logistics, Business Administration, or a related field.
• 3–5 years of relevant experience in supply chain operations, logistics, order management, or customer supply chain functions, preferably in a multinational company.
• Experience handling order processing, shipment coordination, and end-to-end delivery monitoring.
• Knowledge of international logistics, import/export procedures, and shipping documentation.
• Familiarity with inventory management, demand changes, and customer or material master data maintenance
• Exposure to purchase orders, goods receipts, invoice verification, and GR/IR reconciliation is an advantage.
• Hands-on experience with SAP ECC, SAP HANA, or other ERP systems. Familiarity with SAP IBP or transportation management systems is an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong English communication skills, both written and verbal. Knowledge of additional languages is an advantage.
• Strong analytical, problem-solving, organizational, and coordination skills.
• Able to work with multiple stakeholders, manage competing priorities, and meet operational deadlines.