Project Admin

About us We are a leading independent telecoms infrastructure company, with one of the most extensive tower portfolios across Africa and the Middle East. Our business model promotes tower infrastructure sharing and enables mobile network operators (MNOs) to deliver mobile connectivity more quickly, reliably, cost-effectively and with a lower carbon footprint. In turn, this supports the expansion and quality of mobile connectivity, driving sustainable development in our markets. A bit about the Team Helios Towers is a growing organisation made up of diverse, multicultural talent from around the world, which is the pride of our business. Our mission, purpose and values underpin our drive to foster a culture that is inclusive with a focus on growing local talent. Our Values We are led by our values of Partnership, Integrity and Excellence, coupled with a strong culture of sustainability, to ensure that communities and local people are supported in our markets of operation. Purpose of the Job Support the Projects team with project administration, planning, document control, status reporting and coordination. The role will help ensure project information is accurate, meetings and actions are well managed, and delivery is tracked against scope, schedule, cost, quality and safety requirements. JOB SPECIFICATIONS / MINIMUM REQUIREMENTS Education: Bachelor’s degree or final-year studies in Engineering, Project Management, Business Administration, Construction Management or a related field. Work Experience: Fresh graduate profile. Any internship, volunteering or academic project involving project coordination, reporting, engineering or administration is an advantage. PREFERRED REQUIREMENTS · Good working knowledge of Microsoft Excel, Word, PowerPoint and Outlook. · Exposure to project planning tools or project management methods is an advantage. · Strong organisation, analytical thinking and attention to detail. KEY JOB RESPONSIBILITIES · Maintain project trackers, schedules, action logs and document registers. · Support preparation and administration of project kick-off, progress and close-out meetings. · Coordinate meeting agendas, minutes and follow-up of agreed actions. · Assist with project status reports covering scope, schedule, cost, quality, safety, risks and opportunities. · Support cost estimate, budget and schedule tracking under the direction of the Project Manager. · Maintain project risk and issue registers and escalate overdue actions. · Control and file project specifications, drawings, inspection records and commissioning documentation. · Coordinate information with internal stakeholders, contractors and suppliers. · Support resource, material and subcontractor tracking for project execution. · Contribute to project reviews and continuous improvement of project processes. PERSON SPECIFICATION / DESIRED SKILLS · Project administration · Document control · Planning and scheduling support · Risk and action tracking · Reporting and data accuracy · Stakeholder coordination KEY PERFORMANCE INDICATORS · Project trackers and documents updated on time · Meeting minutes and action logs issued promptly · Accurate project status reporting · Compliance with project, quality and safety processes EQUALITY, DIVERSITY AND INCLUSION Helios Towers is committed to promoting equal opportunities in employment. Applicants will receive equal treatment regardless of age, disability, marital status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief. ROLE DEPENDENCIES · HT policies and procedures · Mastercard Foundation Graduate Programme requirements · Confidentiality, data protection, HSE and compliance requirements STAKEHOLDERS LANDSCAPE Internal stakeholders: Hiring function, People Team, Finance, IT, Operations and other relevant OpCo and Group functions. External stakeholders: Customers, suppliers, service providers, contractors or programme partners, as applicable to the role.