Elementary School Operations Coordinator

Support staff with the ordering process and ensures orders are placed and delivered in a timely manner;

Maintains procurement platform and ensures all information is up to date;  

Support with the maintenance of all supply areas to ensure all of the necessary supplies and resources are readily available for staff;

Support with developing inventory systems that allow for supplies to be stocked and ordered in a timely manner while at the same time maintaining frequent communication with staff on the status of their orders;

Support with the completion of monthly AMEX report process;

Support in the outreach to prospective applicants, including SchoolMint application support and family tours;

Support in the planning and execution of student recruitment and family engagement events;

Support with current family outreach as part of the re-enrollment process;

Make calls to families to support with enrollment and new family engagement;

Take on additional student recruitment responsibilities, as needed;

Plan and execute logistics for student recruitment events including but not limited weekend and after-hours events;

Support with identifying and escalating facilities issues to the Facilities Team;

Support with identifying facilities needs and repairs to communicate to Facilities Team;

With the help of the Director of Operations, supports with conducting regular cadence of walkthroughs to hold staff to aesthetics standards;

Uphold DREAM standards for aesthetics;

Support with maintenance of student information systems, including but not limited to attendance entry and tracking, management of student rosters, and reporting for school staff;

Assist in the management of vendor contracts, invoice payments and record keeping;

Coordinate the intake of the organization’s incoming and outgoing mail (U.S. Postal Service and FedEx);

Support in the collection and maintenance of student records (i.e. physicals, immunizations, pick up lists, etc).

Provide additional administrative support (i.e. ordering food, arranging transportation, etc.) as needed;

Oversee DREAM’s delivery system and arranges for deliveries, as appropriate;

Keep the office neat and organized;

Keep all common spaces clean and stocked (i.e. staff room, copy room, etc.);

Maintain positive relationships with all staff;

Assist in the management and implementation of a school-wide family communications;

Support Operations Manager and Director of Operations in placing food orders for student meals and ensuring we have enough food for all students that want it;

Support with billing processes and ensure there are systems in place to track student meal counts;

Coordinate logistics of school meal service including but not limited to scheduling, troubleshooting, and ensuring adherence to compliance and safety expectations;

Support with maintaining relationships with food vendors;

Support with delivery of food and meal carts to cafeteria and designated classrooms.