Marketing Events Coordinator

• Assist with the day-to-day operations of the marketing department and provide administrative support to marketing leadership.
• Coordinate the distribution of marketing materials, promotional items, and branded merchandise (SWAG) to dealerships and vendors.
• Maintain organized records, documentation, and calendars for marketing programs, projects, and events.
• Assist with special projects and other departmental initiatives as assigned.

• Process, track, and submit advertising invoices and accounts payable requests.
• Manage advertising accruals and assist with monthly budget reconciliation and financial reporting.
• Submit and track manufacturer co-op advertising reimbursement claims.
• Assist with check requests, payment processing, and vendor communications.

• Assist in the planning, development, and execution of corporate, dealership, employee, sponsorship, charitable, and community events.
• Oversee event details and resolve logistical issues to ensure successful execution.
• Support community outreach initiatives, charitable partnerships, sponsorship activations, and local brand engagement opportunities.

• Strong organizational, project management, and multitasking skills.
• Excellent written and verbal communication skills.
• Strong attention to detail
• Proven ability to work independently, exercise sound judgment, and solve problems in a fast-paced environment.
• Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.

• Previous experience in marketing, event planning, administrative support, or a related field is preferred but not required. We have a collaborative, supportive team that enjoys sharing knowledge and helping new team members learn, develop, and grow.
• A bachelor's degree or equivalent experience in Marketing, Communications, Public Relations, Hospitality Management, or a related discipline is a plus, but not required.
• Familiarity with managing budgets, tracking expenses, processing invoices, and coordinating vendor payments is preferred.
• Automotive industry experience is a plus but not required.

• Must be able to work on-site in Bethesda, MD.
• Must successfully pass a background check and applicable pre-employment screening.
• Must be authorized to work in the United States.

This job advertisement in no way states or implies that these are the only duties and responsibilities to be performed by this employee. This advertisement is merely a preview of the role in solicitation. The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor.

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