Lead Specialist - Legal Operations

• →Contract Support: Perform first-level review of commercial agreements (e.g., supply, service, and vendor agreements) against approved templates and playbooks, prepare issue lists and redlines for counsel, and manage contract intake, approvals, and execution.

• →Litigation Support and Case Management: coordinate with litigation counsel on legal holds, discovery, and case materials, and track matter budgets and milestones. Prepare outside counsel engagement letters, manage e-billing workflows and accruals, prepare spend and budget-to-actual reports, proactive management of legal spend to stay within budget, correspond with legal vendors regarding billing discrepancies and disputes (including invoice reductions, appeals, and resolution of billing guideline exceptions), and support onboarding of law firms and legal vendors.

• →Government Contract Support: Support review of federal, state, and municipal solicitations, prime contracts, and subcontracts, including flow-down clauses and certifications; track procurement compliance requirements (e.g., FAR/DFARS, Buy American and domestic content, SAM registration); maintain government contacts and internal reporting requirements.

• →Templates and Knowledge Management: Maintain the library of contract templates, cookbooks, and fallback manuals with version control, coordinate periodic template reviews and updates with counsel, and develop guidance and training materials for business users.

• →Lean Process Improvement and Legal Operations: Apply lean principles (e.g., value stream mapping, standard work, kaizen, problem solving reports and exercises) to improve legal workflows, support legal technology tools (contract, matter, e-billing, and AI-enabled) and support rollout of improved processes.

• →Team Meetings and Operating Rhythm: Coordinate legal team meetings, including creating agendas, tracking action items through completion, and coordinating the team’s operating rhythm; select and book venues for team meetings and events; and provide travel support for team members.

• →General Legal Team Support: Support compliance, corporate governance, and entity management activities, triage internal business requests to the appropriate attorney, and perform other duties and special projects as assigned.
  

• Bachelor’s degree, or equivalent combination of education and experience.

• 5+ years of experience as a paralegal, contract specialist, legal operations professional, or similar role in a corporate legal department or law firm.

• Working knowledge of commercial contract terms and litigation processes.

• Excellent organizational skills with the ability to manage multiple deadlines and priorities.

• Strong written and verbal communication skills.
  

• Lean or Six Sigma training or certification.

• Experience with contract lifecycle management, matter management, and e-billing platforms.

• Experience in the energy, manufacturing, or industrial sector, ideally in renewables or wind.

• Familiarity with government contracting, including the FAR/DFARS and federal, state, or municipal procurement processes.

• Experience supporting global or multi-jurisdictional matters.

Other: Key Competencies

• Attention to detail and sound judgment, including knowing when to escalate.

• Continuous improvement mindset and comfort with change.

• Discretion in handling confidential and privileged information.

• Collaborative approach across legal, commercial, finance, and project teams.

• Data and analytical skills to support reporting and decisions.

• Advanced proficiency in Microsoft Word, including redlining, track changes, and document comparison.

• Strong Microsoft Excel skills, including pivot tables, lookups, and data analysis for spend and matter reporting.

• Microsoft PowerPoint for preparing presentations, dashboards, and reports for legal leadership.

• Microsoft Outlook, Teams, and SharePoint for communication, collaboration, and document management.

• Adobe Acrobat and e-signature tools (e.g., DocuSign) for document preparation and execution.

• Contract lifecycle management, matter management, e-billing, and AI-enabled legal technology platforms.